Executive Assistant II | Forensic and Litigation Consulting

FTI Consulting

Pittsburgh, PA

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Banking Regulations, Billing, Check Processing, Coaching, Communication Skills, Consulting, Contact Management, Corporate Law, Customer Relationship Management (CRM), Customer Support/Service, Diversity, Establish Priorities, Executive Assistant Skills , Expense Reports, Fax Machines, Intranet, Leadership, Litigation, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Performance Tuning/Optimization, Plan Meetings, Presentation/Verbal Skills, Private Banking, Professional Services, Reconciliation, Regulations, Risk Management, Salesforce.com, Spreadsheets, Surface Mount Technology, Team Player, Time Management, Travel Planning, Writing Skills

LOCATION

Pittsburgh, PA

POSTED

2 days ago

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

At FTI Consulting, you'll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.

Are you ready to make your impact?

About The Role

This role provides executive assistance to five (5 total) SMDs and MDs out of our Pittsburgh office, as well as certain similar administrative support to the wider team, as requested. You will be trained to assist us with interfacing with certain FTI systems and help with opening new projects as they come in.

What You'll Do

Daily activities include submitting and managing conflict requests in Salesforce system, preparing letters of engagement based on standard forms and requests from team members.
Assisting with reporting and obtaining information out of certain FTI systems to share with our wider team at set times per month and also upon request.
You will help with office management tasks - like preparing for team events/meetings or assisting with supplies.
You may also assist with travel coordination and expense submissions.
You may also, on some occasions, assist individuals with timekeeping requests or organize meetings.

How You'll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need to Succeed

Basic Qualifications

5+ years of administrative support experience required
2+ years of experience in a professional services environment
Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly
Capture time and expense in applicable FTI systems and apply to proper charge codes
Maintain reconciliation of business expenses as required by executives
Coordinate all meeting and travel arrangements, both domestic and international
Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants
Maintain contact lists and update as needed; input new business contacts into SalesForce CRM
Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials
Assist with client billing, client invoice creation, review and revision and collection matters as needed
Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint in accordance with company templates
Assist in research projects by efficiently conducting searches of the Intranet/Internet
Assist in prioritization of tasks, correspondence and phone messages for executives
Process check requests and outside vendor and contractor invoices
Complete requests for overnight deliveries, faxes and couriers
Create, organize and maintain paper and electronic files

Preferred Qualifications

Proficiency in Microsoft Office applications
Proficiency in using time management and expense reporting tools as well as SalesForce
Proactive and initiates projects; enthusiastically accepts new assignments and challenges
Ability to manage multiple, simultaneous projects and meet deadlines
Capacity to multi-task, prioritize assignments and effectively manage time
Ability to work in fast-paced, deadline driven environment
Excellent oral and written communication skills

#LI-TL1

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Compensation

Minimum Pay: $70,500
Maximum Pay: $114,000

Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual's location, skills, level of experience, and qualifications.

About the Company

FTI Consulting

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