Executive Assistant II - Kettering College

Job Details

Kettering College| Kettering | Full Time | Days 

Responsibilities & Requirements

Supports the President in addressing the responsibilities of the position.

• Assists the President in the development and dissemination of internal and external communications. Prepares major reports, speeches and presentations for the President.
• Prioritizes, researches and ensures follow-through of the President’s internal and external workload and pressing issues. Addresses issues for the President as assigned.
• Develops the President’s calendar and notifies President when immediate action is necessary.
• Represents the President in internal and external meetings and functions.
• Implements special projects and conducts research for the President.
• Involved substantially in complex, highly sensitive confidential administrative matters.
• Coordinates various projects and functions and manages the annual calendar of the President.
• Supports the President in tracking progress on the goals assigned by the Board.
• Develops a calendar of events and activities for the President.
• Regular attendance is expected.
• Drafts outline for the PowerPoint for Board presentation and assist with it aligning with the College brand.
• Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work.

• Serves as the Recording Secretary of the Board of Trustees

• Works with the President and members of the Executive Leadership Team to coordinate the development of Board meeting agendas.
• Responsible for the preparation of minutes of Board meetings and ensures that open session minutes comply with state law and college policy.
• Maintains discretion and confidentiality in all actions related to the Board and to the President.
• Prepares the monthly packet of materials that accompany the Board agenda. Remains well informed of Board Policy and supports the President in ensuring that actions during Board meetings are consistent with these policies.
• Conducts research and completes projects that address College and Board issues.
• Serves as a liaison to the Board on behalf of the President. Responds to Board member inquiries and supports Board members in addressing their responsibilities.

• Office Management for the Administration Building

• Plans, organizes and assigns the work of support staff and student workers within the Office of the President.
• Responsible for ensuring a responsive and efficient office climate in the Administration Building through effective collaboration among administrative assistants and support staff members working in the building.
• Interviews, recommends and evaluates the performance of support staff and student workers within the Office of the President.
• Meets periodically with all administrative assistants and support staff in the President’s Office to ensure the coordination of work and service to constituents.

• Knowledge, Skills, and Abilities

• Discernment to identify and analyze a variety of issues and problems, making recommendations and/or taking action to resolve them.
• Ability to prioritize and complete assignments independently, while balancing competing needs.
• Ability to retrieve and communicate information quickly, clearly, and accurately, in both oral and written form.
• Ability to produce clear, concise, written documents, presentations and reports.
• Ability to maintain strict confidentiality and discretion.
• Propensity to respond flexibly with a positive attitude in all circumstances.
• Commitment to demonstrate exemplary service, ethics and highest professional standards.

• Preferred Qualifications

  Qualifications

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to allow for the completion of essential functions.

  Minimum Qualifications

  Bachelor’s Degree from a fully accredited institution.

• Three to five years of administrative experience requiring independent decision-making and good judgment or comparable time serving as an upper-level executive’s assistant.
• Exceptional written and oral communication skills.
• Excellent organizational, time management, and interpersonal skills.
• Advanced skills in office management and office technology.
• Hands-on experience with various office computer applications and database management.

• Overview

  Kettering Health is a not-for-profit system of 14 medical centers and more than 120 outpatient facilities serving southwest Ohio. Our mission is to live God’s love by promoting and restoring health. Our commitment to our patients is to help individuals be their best. With that context, safety is our top priority. We provide an integrated system of healthcare experts committed to providing exceptional care.