Mobile, AL
Order: 27213
Order Type : DirectHire
Executive Assistant II
Mobile, AL | Full-Time
Searching for an experienced Executive Assistant supporting a senior executive within a large, well-established organization.
This is a high-visibility role requiring exceptional attention to detail, strong judgment, and the ability to balance traditional executive support with internal event planning and special projects.
Schedule: Monday-Friday, full-time
Location: Mobile, AL
Pay: $23.76-$29.70/hr. DOE
Responsibilities
• Manage a complex executive calendar and coordinate meetings
• Prepare agendas, meeting minutes, reports, presentations, and correspondence
• Pull and analyze data; create spreadsheets and reports in Excel
• Coordinate leadership meetings, projects, and follow-up items
• Support employee engagement and reporting initiatives
• Plan and coordinate internal events, recognition activities, holiday functions, and leadership meetings
• Handle event details including themes, decorations, giveaways, collateral, refreshments, and logistics
• Maintain confidential records and sensitive information
• Serve as a polished, professional point of contact for executives, employees, and visitors
Requirements
• Previous experience supporting senior-level executives
• Strong skills in Excel, Outlook, Word, and report preparation
• Prior event planning or corporate event coordination experience strongly preferred
• Highly organized, proactive, and able to manage multiple priorities
• Strong written and verbal communication skills
• Professional demeanor and excellent judgment
• Able to work independently while maintaining a high level of accuracy and discretion
This role is ideal for someone who enjoys being the right hand to leadership, thrives in a fast-paced environment, and is equally comfortable managing executive calendars and planning high-profile internal events.