Executive Assistant III (2026-3276)

JOB SUMMARY

The Executive Assistant III serves as a trusted partner to executive leadership, providing high-level administrative and operational support to maximize the executive's effectiveness and ability to focus on key business priorities. This role proactively manages the executive's time, communications, meetings, and commitments; anticipates needs; coordinates leadership activities; and ensures priorities, decisions and action items are effectively communicated and followed through. The Executive Assistant III works closely with internal and external stakeholders and exercises a high degree of judgment, discretion, initiative and confidentiality.

RESPONSIBILITIES

• Manage personal, company, and client information with confidentiality, professionalism, and discretion
• Receive, monitor, organize, and prioritize executive email, voicemail, and other communication channels
• Manage an active and complex calendar of appointments and commitments, proactively anticipating scheduling needs, priorities and potential conflicts
• Ensure the executive is well-informed and prepared for upcoming meetings, commitments and responsibilities
• Arrange complex and detailed travel plans, accommodations, itineraries, reservations, appointments and other business and personal engagements
• Compile and organize business and personal expenses, invoices and other financial statements
• Support the planning and execution of leadership meetings, including content creation, presentations, agendas, materials and logistics
• Attend key meetings, capture and distribute notes and decisions, track action items and proactively follow up to ensure deliverables are completed
• Conduct research related to organizational initiatives and business partners to provide summary insights
• Assist with building written communications, presentations, and reports
• Monitor key employee milestones and recognition opportunities and proactively coordinate cards, gifts and other acknowledgements on behalf of the executive
• Remain well-informed about industry knowledge/trends and advise executives based on historical knowledge and experiences
• Act as a liaison with internal and external stakeholders of the executives
• Support the development and effectiveness of other assistants as needed
• Provide support for personal responsibilities and commitments as needed, including coordinating appointments, reservations, events and other arrangements
• Perform other related duties as assigned

REQUIREMENTS

• Associate degree in a related discipline or equivalent work experience
• 3+ years of experience in a related field
• Proficient with Microsoft Office 365 suite of products
• Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills
• Able to professionally manage confidential and sensitive information
• Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment Able to use a variety of business or technical programs to complete tasks
• High level of integrity, motivation, accountability, perseverance, and alignment with Prolink's values

PREFERENCES

Candidates with additional and relevant experience, education, licensing, or certification beyond the role's requirements and/or specific to the nature of Prolink's business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.

Internal Job ID: 373

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law. For more information, please review our policy and resources HERE.

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