Executive Assistant III

We are looking for an experienced Executive Assistant to join our team at our Corporate Headquarters in Stuart, FL! 

JOB SUMMARY:

The Executive Assistant provides administrative service management and critical support to Executive Management.  The role assists with a variety of duties throughout the company to help achieve the Company’s business goals and objectives.  This position requires a high level of integrity as the role is exposed to confidential and sensitive information and requires the ability to work both collaboratively and independently on tasks that are complex and highly sensitive in nature. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage schedules and correspondence.
• Coordinate meeting logistics and travel.
• Assist day-to-day office operations.
• Act as a liaison between management, other administrative staff, board members, associates, customers, business partners, consultants, and vendors
• Prepare meeting minutes.
• Assemble committee meeting materials and packages, including reports, presentations, and memorandums.
• Arrange meeting locations, facilities, refreshments, and conference equipment for meetings; following up on actions needed.
• Provide technical support to executives and directors before and during meetings, conference calls, audiovisual presentations.
• Prioritize executive functions, meetings, and time sensitive items.
• Draft letters and route correspondence and communications accordingly
• Anticipate in advance potential roadblocks, queries or scheduling needs to plan and resolve with executives, board of directors, and third parties as needed.
• Proactively manage executives’ time
• Adheres to Seacoast Bank’s Code of Conduct.
• Works on special projects as assigned.

EDUCATION and/or EXPERIENCE:

• Degree preferred, preferably in a business-related area. Other degrees, certifications or experience considered.
• Minimum 5 years of administrative management experience required, preferably in banking or a comparable firm. C- Level support preferred.
• General bookkeeping and strong math skills are essential.
• Knowledge of advanced MS Office applications; Word, Excel, PowerPoint, and Outlook
• Solid experience with technology, applications, iPad/Apple Products,
• Strong analytical, written, and verbal communication skills to liaise between the board of directors and executive management as well as customers and the Executive support team.
• Ability to plan, prioritize and manage multiple tasks assigned to meet deadlines, and the flexibility to juggle varying assignments.
• Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.
• The ability to anticipate needs, think critically, and recommend solutions in advance.
• Must be detail-oriented, highly organized, and a team player.
• Willing to assist others, including, and not limited to other senior management, executive direct reports, directors, customers, and shareholders.
• Good understanding of bank policies, procedures, and operations.
• Ability to manage complex and highly confidential information.
• Comfortable working autonomously and across multiple tasks and reporting into different working teams and Executive Officers.