Job Description
What is the role:
Provides administrative support typically to a Vice President or department head and up to one additional Vice President or Division head. Exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.
What you'll get to do:
- Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.
- Identifies efficiencies in processes and procedures.
- Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
- Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.
- Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
- Works on or may lead projects as requested.
- May provide work direction to other administrative or temporary staff.
- Other department specific duties as assigned.
- Maintains strict confidentiality in handling materials and sensitive information.
Bring your best! What this role needs:
- Five or more years of administrative assistant experience.
- Associates degree or specialized training or equivalent experience; college degree preferred.
- Proficient in MS Office at advanced levels.
- Extensive calendaring experience.
- High degree of organization and planning skills.
- Excellent written and verbal communication skills.
- Ability to apply good judgment in making independent decisions and coordinating information.
- Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.
Compensation Range:
Pay Range - Start:
$31.46Pay Range - End:
$47.19Geographic Specific Pay Structure:
Structure 110:
Structure 115:
We believe in fairness and transparency. It’s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you’re living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.
Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now!
Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.
Numbers & Facts
| Location | Milwaukee, Wisconsin |
| Industry | Financial Services |
| Company Size | 5,000 to 9,999 employees |
| Year Founded | 1857 |
| Website | https://www.northwesternmutual.com/ |
About Company
Who We Are
What we believe.We believe relationships are built on trust. That our lives and our work matter. And that doing what’s right is good for everyone — our clients, our employees, our financial representatives and our communities.
These beliefs launched our company nearly 160 years ago. Today, they’re just a few of the reasons why people choose to build careers at Northwestern Mutual.
That means we’ll be here for the millions of people who are counting on us—our clients, our employees, our financial representatives and our communities.
We care.We make a positive difference in our communities. Nationally, thousands have benefited from our support of research and programs to fight childhood cancer. Each year, our Foundation, employees and financial representatives donate time, talent and financial support to causes they’re passionate about.
Why Work Here
We’re strong and growing.In a company with such a long and storied history, this may be the most exciting and important time to be a part of Northwestern Mutual. We’re strong, innovative and growing. And we want you to grow with us.
We invest in our people.We provide opportunities for employees to grow themselves, their careers, and, in turn, our business. Movement around the company is encouraged and we help our people build meaningful, long-term careers.
Be part of building our future.We’re expanding our campus in downtown Milwaukee overlooking Lake Michigan. The Northwestern Mutual Tower and Commons will include a state-of-the-art employee Learning Institute, and will feature a natural light-filled, 21st century work environment. This signature development reinforces our commitment to job growth, attracting top talent and drawing new business to Milwaukee.
Enjoy Milwaukee.Located on beautiful Lake Michigan, Milwaukee offers a perfect balance of big city and small town living. Home to Summerfest, the world’s largest music festival, Milwaukee has a thriving music scene, a celebrated annual film festival and vibrant performing arts community. Professional sports teams include the Milwaukee Brewers, Milwaukee Bucks and other major teams. And outdoor family fun is easy here. An extensive urban bike path network links our lakefront parks, beaches and other recreational hotspots.
Our Culture
We are always evolving.At Northwestern Mutual, our employees, and our business, are always evolving. We are agile and continuously learning and improving. We have a work environment that empowers problem solving and encourages innovation—you will make an impact here.
We do what’s right.Our “do-what’s-right” value is pervasive. We ask ourselves: “Is this in the best interest of our clients? Our employees? Our financial representatives?” Acting on this value improves our clients’ experience, and makes Northwestern Mutual a better place to work.
We recognize and develop possibilities in our people.Onsite training and leadership development programs help employees succeed and grow. We also sponsor learning opportunities outside the company to help employees stay current in their fields, network with peers and gain external perspective.
Diversity makes us better.We believe diversity and inclusion cultivate creativity, innovation and a better experience for our clients. That’s why we recruit and grow people who bring unique perspectives, ideas, beliefs and cultural backgrounds.
Skills
- Administrative Skillsunmatched
- Analysis Skillsunmatched
- Billingunmatched
- Budget Managementunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Event Managementunmatched
- Executive Assistant Skills unmatched
- Expense Trackingunmatched
- Leadershipunmatched
- Meeting Minutesunmatched
- Microsoft Officeunmatched
- Multitaskingunmatched
- Onboardingunmatched
- Organizational Skillsunmatched
- Presentation/Verbal Skillsunmatched
- Reporting Skillsunmatched
- Schedule Developmentunmatched
- Time Managementunmatched
- Writing Skillsunmatched
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