Job Description
Our client, a well-established professional and real estate services firm in West Chester, is seeking a highly polished and proactive Executive Assistant to provide dedicated support to a senior leader. This individual will play a critical role in managing complex calendars, coordinating domestic and international travel, preparing executive-level materials, and serving as a key liaison between internal and external stakeholders.
About the Job:
- Provide high-level administrative support to the Managing Director, including calendar management, meeting coordination, and correspondence preparation.
- Manage complex executive schedules and proactively prioritize competing demands.
- Coordinate domestic and international travel arrangements, itineraries, and logistics.
- Prepare, edit, and distribute reports, presentations, and other confidential executive materials.
- Build and maintain strong working relationships with internal stakeholders, clients, vendors, and external partners.
- Track deadlines, follow up on action items, and ensure timely completion of key initiatives.
- Handle sensitive and confidential information with professionalism and discretion.
- Support a fast-paced team environment while managing multiple priorities and shifting deadlines.
About You:
- 5+ years of Executive Assistant or high-level administrative support experience.
- Proven experience supporting senior executives, ideally at the C-suite or Managing Director level.
- Strong calendar management and travel coordination experience.
- Excellent written and verbal communication skills.
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
- Ability to work independently while collaborating effectively with internal teams.
- Professional demeanor with strong relationship-building skills.
- High level of discretion and confidentiality.
This onsite opportunity is located in West Chester, PA, and follows a 37.5 hour work week. This position offers an hourly rate up to $48.00, or an annual salary of $100,000, commiserate with experience. The ideal candidate is organized, adaptable, professional, and thrives in a high-touch executive support role. If you align with these qualities and are seeking your next opportunity within a well-established organization, apply today with a MS Word copy of your resume!
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Numbers & Facts
| Location | West Chester, Pennsylvania |
| Job Type | Full-time, Employee |
| Industry | Staffing/Employment Agencies |
| Salary | $80,000–$100,000 Per Year |
| Company Size | 1,000 to 1,499 employees |
| Year Founded | 2000 |
| Website | https://www.beaconhillstaffing.com/ |
About Company
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
Skills
- Administrative Skillsunmatched
- Biologyunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Continuous Improvementunmatched
- Establish Prioritiesunmatched
- Executive Assistant Skills unmatched
- Fortune 500 Customersunmatched
- Legalunmatched
- Logisticsunmatched
- Multitaskingunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Prepare Correspondenceunmatched
- Presentation/Verbal Skillsunmatched
- Real Estateunmatched
- Regulationsunmatched
- Schedule Developmentunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Willing to Travelunmatched
- Writing Skillsunmatched
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