Executive Assistant

Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. This role serves as a trusted partner, managing priorities, coordinating schedules, handling communications, and ensuring day-to-day operations run smoothly.

Key Responsibilities

• Manage executive calendars, meetings, and scheduling priorities
• Monitor and organize email communications and follow-up items
• Coordinate travel arrangements
• Prepare agendas, presentations, reports, and meeting materials
• Take meeting notes and track action items to completion
• Maintain electronic files and document management systems
• Support special projects and cross-functional initiatives
• Coordinate vendors, events, and administrative logistics
• Develop processes, workflows, and organizational systems
• Provide confidential executive and administrative support

Qualifications

• 4+ years of Executive Assistant or senior administrative experience
• Recent experience supporting C-level executives or senior leadership
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities with minimal supervision
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• High level of professionalism, discretion, and attention to detail