Executive Assistant
Reports To: CEO
Company Overview:
Netlist, Inc. (OTCQB: NLST) is a leading provider of high-performance modular memory subsystems and next-generation storage-class memory solutions. We specialize in cutting-edge technologies that enable innovation in AI, cloud computing, and enterprise infrastructure. Our product portfolio includes DDR4/DDR5 DIMMs, NAND-based SSDs, and advanced interconnect technologies such as CXL and PCIe.
Join our world-class engineering team and be part of shaping the future of memory and storage architecture.
Position Summary:
We are seeking a highly polished, proactive, and strategic Executive Assistant to the CEO to provide high-level administrative and operational support. This role serves as a trusted partner to the CEO, managing priorities, facilitating communication, and ensuring seamless execution of business activities.
The ideal candidate operates with discretion, anticipates needs, and thrives in a fast-paced, executive-level environment with significant exposure to senior leadership, board members, and external stakeholders.
Key Responsibilities:
- Provide administrative support to the CEO, including managing an extremely dynamic and complex calendar
- Anticipate scheduling conflicts and proactively prioritize meetings and commitments aligned with business priorities
- Act as a gatekeeper and liaison, managing incoming communications and requests
- Coordinate domestic and international travel in partnership with a travel agency, including flights, accommodations, ground transportation, and detailed itineraries
- Manage last-minute changes and ensure seamless, real-time travel adjustments
- Prepare and reconcile executive expense reports
- Coordinate executive, leadership, and Board of Directors meetings
- Prepare agendas, briefing materials, and executive-level presentations
- May take meeting notes, track key action items, and ensure timely follow-up
- Support logistics for on-site meetings, including catering, room setup, and guest coordination
- Support strategic initiatives by tracking deliverables, deadlines, and cross-functional coordination
- Prepare reports, presentations, and briefing documents for internal and external engagements
- Conduct research and compile data to support executive decision-making
- Assist with confidential and high-impact projects across departments
- Interface with senior leaders, external partners, investors, and board members with professionalism and discretion
- Draft and edit executive communications, presentations, and correspondence
- Maintain strict confidentiality with sensitive business and personnel matters
Required Qualifications:
- Bachelor's degree
- 5+ years of experience supporting C-level executives (CEO support strongly preferred)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities (executive-level polish)
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Ability to manage multiple priorities in a fast-paced, high-stakes environment
- Professional presence and strong interpersonal skills
- High level of discretion, integrity, and judgment
- Calm under pressure with a strong sense of ownership
Salary Range: $110-130k