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Executive Assistant IV

eTeam Inc.

Fort Collins, CO

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Audiovisual, Business Plan, Calendar Management, Communication Skills, Conference Management, Corporate Policies, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation Format, Editing, Establish Priorities, Executive Assistant Skills , Fax Machines, High School Diploma, Identify Issues, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Proofreading, Research Skills, Schedule Development, Slack, Statistics, Strategic Planning, Telephone Skills, Time Management, Travel Planning, Writing Skills
LOCATION
Fort Collins, CO
POSTED
7 days ago
Job Title: Executive Assistant
Location: Fort Collins, CO
Shift Schedule: 9:00 AM – 5:00 PM EST
Type: Contract
Duration: 6 months
Job Summary
  • The Executive Assistant is responsible for providing tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans.
  • The role serves as a key liaison between the executive and internal or external stakeholders, helping to streamline workflows, prioritize tasks, and support strategic initiatives. They play a critical role in maintaining organization, anticipating needs, and ensuring executives are prepared to meet business objectives.
  • Success in this role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality.
     
Responsibilities
  • Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization and is recognized as the top administrative employee in the department or division.
  • Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
  • Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.
  • Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
  • Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
  • Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and assists in preparing presentations with relevant insights for the executives.
  • Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
  • Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
  • Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
  • Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Education & Experience Recommended
  • High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
  • 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
  • Experience supporting senior leaders (Director level and above preferred)
  • Proven ability to manage complex schedules and priorities in a fast- paced environment
     
Core Skills
  • Organization & Time Management: Ability to prioritize multiple tasks and meet deadlines
  • Communication: Strong written and verbal skills; professional and polished tone
  • Attention to Detail: High accuracy in documents, schedules, and data
  • Problem-Solving: Proactively identify issues and implement solutions
  • Discretion & Confidentiality: Ability to handle sensitive information with integrity
  • Adaptability: Comfortable in dynamic, changing environments
Technical Skills
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Experience with collaboration tools (Teams, Zoom, Slack)
  • Calendar and travel management systems
  • Basic reporting and presentation development
Interpersonal & Professional Qualities
  • Strong relationship-building skills across all levels of the organization
  • Professional presence and executive-level demeanor
  • High level of accountability and reliability
  • Customer-service mindset with a proactive approach

Impact & Scope
Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

Complexity
Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

About the Company

e

eTeam Inc.

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Other/Not Classified
FOUNDED
1998
WEBSITE
www.eteaminc.com

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