Executive Assistant
Beacon Hill Staffing Group, LLC
Jersey City, NJ
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JOB DETAILS
SALARY
$41.50–$41.50 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Audioconferencing, Biology, Calendar Management, Communication Skills, Continuous Improvement, Email Surveys, Executive Assistant Skills , Expense Reports, Finance, Follow Through, Fortune 500 Customers, Legal, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Plan Meetings, Presentation/Verbal Skills, Professional Services, Proofreading, Regulations, Risk, Risk Management, Stock Market, Travel Planning, Videoconferencing, Writing Skills
LOCATION
Jersey City, NJ
POSTED
2 days ago
Our client, a financial market infrastructure company, is seeking a Long Term Temporary Executive Assistant for their Jersey City office. The role requires 5 days on site from 8am-5pm with 1 hour of lunch and will begin on Monday, June 29th through the end of the year. The role will pay up to $41.50/hr.
Responsibilities:
- Support Executive by handling day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
- Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary. Use of Excel for reporting and analytics.
- Develop and maintain working relationships with other departments.
- Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and giving to developing overall event experience.
- Participate in special projects and other duties as assigned.
- Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; raises appropriately.
Qualifications
- Experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization.
- Strong proficiency with Microsoft Office skills
- Strong written and verbal communication skills
- Looking for a self-starter who can self-initiate tasks and follow through
- Ability to work seamlessly in a virtual environment and across globally distributed teams.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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