Executive Assistant

Executive Assistant/Office & Community Manage

Salary Range:$65,000.00 To $75,000.00 Annually

Role Overview

We are seeking a highly capable, proactive Executive Assistant who will split time between direct executive support and internal operations across the local office and HR organization. This role requires exceptional organization, speed, judgment, and professionalism, along with a positive, high-energy attitude that helps elevate office culture.

This is not a task-based administrative role. The ideal candidate anticipates needs, moves quickly across systems, communicates clearly, and acts as a trusted partner to senior leadership.... And serves as the office Community Manager, owning the day-to-day experience, energy, and connectivity of the workplace. 

Key Responsibilities

Executive Support (50%)

• Manage calendars, scheduling, and meeting logistics with strong prioritization and urgency

• Actively clear the way for meetings by preparing agendas, pre-reads, follow-ups, and coordinating across stakeholders

• Draft, proofread, and edit emails, internal communications, and documents with a high bar for grammar, clarity, and tone

• Handle confidential and sensitive information with discretion and professionalism

Office Operations, HR & Internal Projects (50%)

• Support HR-related coordination, including handling sensitive employee information and documentation

• Assist the CFO and finance team with scheduling, coordination, and administrative project support

• Own day-to-day office operations and facilities coordination

• Drive office culture initiatives, events, and experiences that improve morale and engagement

• Support internal, cross-functional projects with strong follow-through
   

Required Skills & Qualifications

Must-Have Capabilities

• Positive, high-energy attitude that brings enthusiasm and professionalism to the office

• Highly organized and detail-oriented, able to manage multiple priorities at speed

• Extremely systems-savvy and agile; able to quickly learn and navigate tools, logins, calendars, and software independently. 

• Fast, proactive, and anticipatory

• Exceptional written communication skills with strong grammar, editing, and proofreading ability

• Trustworthy and discreet, particularly with HR and executive-level information

• Strong team player who works well across departments and personalities
   

Experience

• Prior experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role supporting senior leaders

• Experience in fast-paced, professional environments preferred

• We use google workplace (GMAIL, DOCs,Sheets) so experience with this is a big plus. 
   

Traits We Value Highly

• Strong judgment and situational awareness

• Comfort pushing back appropriately and asking clarifying questions

• Ability to operate two steps ahead of leadership

• Calm under pressure and adaptable when plans change

• Pride in creating order, clarity, and momentum
   

What Success Looks Like

• Executives feel supported, prepared, and unblocked

• The local office feels organized, energized, and well-run