Executive Assistant

VIR Healthway

Kansas City, MO

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Board Meeting, Business Writing, C-Level Management, Calendar Management, Communication Skills, Create Graphs, Detail Oriented, Establish Priorities, Executive Assistant Skills , File Maintenance, Head of Finance, Leadership, Lift/Move 25 Pounds, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Reporting Skills, Spreadsheets, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Kansas City, MO

POSTED

Today

Title : Executive Assistant

Job type : Full time

Locations :

KANSAS CITY, MO

Must-Haves

1 Experience working with c-level/executive team/senior leadership

2 Administrative assistant or coordination experience, ideally juggling multiple priorities

3Solid written, verbal, and in-person communication

4 Strong organizational skills

5 Able to take instruction yet also work independently

Nice-To-Haves

1 Experience taking minutes for high level meetings

2 Previous experience handling sensitive and confidential information

3 Advanced Microsoft skills: outlook, word, excel, power point

4 Prior experience with fast growing, medium sized company

Job Description

Essential Duties and Responsibilities:

Manage and coordinate complex and efficient scheduling and calendars for executives

Provide time efficient calendar for CEO, CFO and CTO with necessary details for travel and meetings. Meeting folders prepared for meetings. Ensure timely arrival at meetings.

Answer and respond to phone calls, e-mail, etc. and communicate critical messages and information to executives in a timely, concise, and clear manner

Screen and manage calls and visitors to executives, diverting to other staff as appropriate

Draft, review, and distribute communications on behalf of executives as requested

Organize and prepare for meetings, including drafting agendas, presentations, and other types of documents; we well as gathering relevant materials and arranging meeting logistics

Record meeting minutes and provide clear and concise transcripts of Senior Management and Board of Directors meetings

Arrange executive travel and logistics including accommodations, transportation, and meals

Arrange Senior Management Team group travel, including accommodations, transportation, and meals

As needed, arrange travel for visitors, including accommodations, transportation, and meals

Maintain organized files ensuring quick turnaround on accessibility and deliverability of critical information

Maintain strict confidentiality of all sensitive and business-critical information

Serve as administrative liaison between COMPANY U.S. and German parent organization

Maintain organizational directories etc. as requested.

Manage birthday and anniversary cards for associates.

Maintain open, effective, and courteous communication between CEO office, direct reports and other areas of Company. Maintain a good working relationship with all Senior Management Team.

Assist in development and the final preparation of PowerPoint presentations

Assist in development and the final preparation of communication documents

Assist in development and preparation of data (Excel) for presentations

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or equivalent; and minimum of five years of experience directly supporting corporate executives; or equivalent combination experience and education.

Required Knowledge, Skills, & Abilities:

• Exceptional attention to detail

• Strong written and verbal communication

• Strong time management skills with ability to prioritize, organize, and execute multiple tasks and projects with conflicting deadlines

• Strong ability to read, analyze, and comprehend general business documents

• Strong ability to write reports and business correspondence, prepare spreadsheets and graphs, and draft presentations

• Highly proficient in MS Office with advanced skills in Word, Excel, and PowerPoint

Work Environment:

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The associate must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit. The associate is occasionally required to stand; walk; use hands to finger, handle or feel; reach with hands and arms and stoop, kneel, crouch, or crawl.

About the Company

VIR Healthway

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