Accounting, Administrative Skills, Brokerage, Calendar Management, Cargo/Freight, Carrier Quality, Communication Skills, Compensation and Benefits, Cross-Functional, Detail Oriented, Executive Assistant Skills , Financial Planning, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Proofreading, Sales Support, Schedule Development, Systems Maintenance, Time Management, Truckload Freight, Tuition Reimbursement, Writing Skills
Country
USA
State
Missouri
City
Kansas City
Descriptions & requirements
About the role:
As an Executive Assistant at TQL, you will directly support a senior leader, ensuring their day-to-day operations run efficiently and effectively. This role requires a highly organized, proactive professional who can anticipate needs, manage competing priorities and operate with a high level of discretion. You'll play a key role in keeping business initiatives moving forward by managing schedules, coordinating communication and supporting both administrative and operational needs in a fast-paced environment.
What's in it for you:
- Competitive compensation and benefits
- Work for a rapidly growing, multi-billion-dollar company
- Comprehensive benefits package:
- Health, dental and vision coverage
- 401(k) with company match
- Employee perks including discounts, financial wellness planning, tuition reimbursement and more
- Certified Great Place to Work with 900+ lifetime workplace award wins
What you'll do:- Manage a complex, fast-moving calendar, including scheduling meetings, appointments and travel
- Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance
- Prepare, edit and format correspondence, presentations and reports with a high level of accuracy
- Track priorities, deadlines and follow-ups to ensure key deliverables are executed on time
- Support ongoing projects and initiatives by coordinating with cross-functional teams
- Maintain organized systems for files, documents and communications
- Handle sensitive and confidential information with professionalism and discretion
- Provide occasional logistical support related to scheduling and coordination outside of standard business activities
Who we're looking for:- 3+ year of administrative, office support or related experience
- Strong proficiency in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
- Highly organized with the ability to manage multiple priorities in a fast-paced environment
- Strong communication skills and a proactive, solutions-oriented mindset
- Ability to anticipate needs and adapt quickly to changing priorities
- High attention to detail with strong proofreading capabilities
- Demonstrated professionalism, discretion and sound judgment
Where you will be: 11500 N Ambassador Dr Kansas City, MO 64153
Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.
About Us
Total Quality Logistics (TQL) is one of the largest freight brokerage firms in the nation. TQL connects customers with truckload freight that needs to be moved with quality carriers who have the capacity to move it.
As a company that operates 24/7/365, TQL manages work-life balance with sales support teams that assist with accounting, and after hours calls and specific needs. At TQL, the opportunities are endless which means that there is room for career advancement and the ability to write your own paycheck.
What's your worth? Our open and transparent communication from management creates a successful work environment and custom career path for our employees. TQL is an industry-leader in the logistics industry with unlimited potential. Be a part of something big.
Total Quality Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.
If you are unable to apply online due to a disability, contact recruiting at recruiting@tql.com T
Total Quality Logistics
Look around. Virtually everything you use, wear, and eat has made its way to you thanks to the transportation industry - and specifically, truckload transportation. TQL provides the expertise, strategy, and solutions to get raw materials and finished products where they need to be 24/7/365.
We are a nationally recognized, proven leader in transportation logistics. We connect consumer product and industrial goods shippers with truck operators who transport their freight to market destinations across North America. Our 2,000-member workforce identifies the right trucks for particular freight loads, negotiates rates, and ensures on-time delivery. Our insistence on honest, straightforward communications minimizes missed shipments, delays, and product shortages on store shelves.
Our Clients
In 2011, we worked with more than 7,000 customers and 50,000 carriers across North America to move more than 500,000 loads. We moved approximately 3,500 different types of commodities including fresh fruits and vegetables, packaged foods and beverages, meat and poultry, machinery and equipment, and much more. We are recognized experts in moving time-sensitive products, temperature controlled shipments, and cross-border moves.
2,500 to 4,999 employees
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