Job ID # 26-014
Department Administrative Services
Reports To Chief Financial Officer (CFO)
Position Summary Provides administrative support to the Chief Financial Officer and Administrative Services Department, and oversees promotion, scheduling, and coordination of external facility rentals at Northwest University. Essential Functions Administrative duties
Manage projects, ensuring timelines and deliverables are met. Provide executive support for the CFO, including scheduling, meeting preparation, business filings, committee coordination, and liaison with internal teams and high-level stakeholders. Handle operational tasks, such as purchasing and restocking kitchen supplies.
Conferences, Rentals, and University-wide events
Coordinate facility rentals and events, including responding to inquiries, negotiating contracts, and managing rates, insurance, guidelines, and payments. Collaborate with departments and administrative teams to plan and execute events, ensuring seamless integration with university activities and an excellent guest experience. Oversee on-site event operations, including setup, guest reception, and closing, with availability for evening and weekend events.
University Calendar
Manages the university-wide calendar and serves as co-chair of the Calendar Review Committee, ensuring accuracy and timely updates.
Education/Experience/Skills
Minimum three years' experience as an executive assistant with event management, event planning, or hospitality. Proven administrative expertise with exceptional organization, attention to detail, and resourcefulness. Ability to prioritize independently, manage multiple projects, and adapt to dynamic environments. Skilled in negotiation and effective oral and written communication with tact and diplomacy. Experienced in event planning and capable of managing several events simultaneously. Collaborative team player with strong relationship-building skills. Flexible to work evenings and weekends; committed to a safe, respectful, and professional workplace.
Working Environment
Work is generally performed indoors in a typical office setting. Some weekend/evening work required. Position works with strictly confidential information. Frequently required to be in front of a computer screen for long periods of time.
Physical Demands The functions are usually performed while standing, but may involve some amount of time sitting, stooping, kneeling, bending, crouching, lifting (max. of 40 lbs.), walking, carrying, reaching, stretching, climbing, perform repetitive motions of the hands or wrists and other movements. The abilities of seeing, hearing and speaking are also required. Compensation Based on education and experience, the position has a hiring range of $22.00/hour to $23.50/hour plus excellent benefits.
Lifestyle Standards Recognize, understand, and agree to live by the spiritual, moral, and ethical standards of Northwest University, as outlined in the Employee Manual. Application Procedure Please submit your resume, a letter of interest describing your qualifications, and a completed application form to the Human Resources office. Applications are available online (www.northwestu.edu/jobs), or in the Human Resources Office of Northwest University. You may submit your package by mail or email. Northwest University Attn: Human Resources PO Box 579 Kirkland, WA 98083-0579 .(JavaScript must be enabled to view this email address) Inquiries regarding staff positions may be made to: Human Resources Office Northwest University 5520 108th Ave NE, Kirkland, WA 98033 (425) 889-5749 .(JavaScript must be enabled to view this email address) Northwest University does not discriminate on the basis of race, color, national origin, gender, age, or disability in admissions and access to, employment, or treatment in its programs or activities. Northwest University is an ''At Will'' employer.
NU Application for Employment Back to Job Opportunities
How Can We Best Serve You?
Find Your Major
Schedule a Visit
Apply Today
2026 Northwest University
.(JavaScript must be enabled to view this email address) · Privacy Policy
Northwest University admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally afforded or made available to students at the university. Northwest does not discriminate on the basis of sex, race, color, national and ethnic origin, age, disability, or status as a veteran in the administration of its educational policies, admissions policies, or scholarship and loan programs and athletic and other school-administered programs.