Sign upLog in

Executive Assistant, Lab Operations

Quest Diagnostic

Temple Terrace, FL

Apply
JOB DETAILS
SKILLS
Administrative Skills, Business Administration, Communication Skills, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, File Maintenance, Interpersonal Skills, Laboratory Management, Laboratory Operations, Leadership, Logistics, Manage Agenda, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multimedia, Multitasking, Negotiation Skills, Organizational Skills, Performance Analysis, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Professional Services, Project/Program Management, Purchase Orders, Reconciliation, Records Management, Satellite Operations, Specimens/Samples, Strategic Planning, Team Lead/Manager, Team Player, Time Management, Travel Planning, Videoconferencing, Writing Skills
LOCATION
Temple Terrace, FL
POSTED
Today
Job Description

The Executive Assistant, Lab Operations, provides administrative planning and support to the Vice President of Lab Operations. The role will be responsible for handling meeting schedules, travel arrangements, expense reporting, records management, training records, owing and managing team communication lists and groups, assisting with logistics for on and off-site meetings, and day to day office requests. In this position, working collaboratively with assistants throughout various departments / functions within and outside the Region isessential. The Executive Assistant will also provide administrative support to the Lab Operations Team as needed. This position is part of the Lab Operations Team, which is responsible for Lab Operations encompassing four major labs, Specimen Management, Advanced Engineering, Satellite Lab Operations (SLO) & Professional Lab Services (PLS).

This position will be located in our Tampa, Florida office.

Responsibilities

  • Coordinate all aspects of the Executives calendar / schedule including travel arrangements.
  • Acts as the primary point of contact for the Executive handling all communications with precision and professionalism.
  • Provide administrative support as needed to Operating Leadership Team (OLT)
  • Point person for Tampa Site - Serve as gatekeeper of the Executives time, schedule, and information
  • Anticipate potential schedule conflicts and proactively deal with them before they become issues
  • Handle highly confidential materials, including strategic business deals, negotiations, and other sensitive information
  • Facilitate communication and coordination for complex and confidential business transactions
  • Communicate and coordinate early and clearly with other executive assistants supporting other functional areas and Leadership Teams within and outside the Region
  • General project management assistance, including maintaining and updating action plans and timelines including capturing meeting minutes including agenda development / preparation, and action item follow up
  • Support the planning and execution of strategic and tactical projects and initiatives, ensuring alignment with the goals and objectives
  • Produce PowerPoint presentations, Word documents, Excel spreadsheets
  • Set-up video conferencing and other media technology as needed
  • Manage and reconcile expense reports and purchase requisitions
  • Manage memberships and subscriptions for executives and team members
  • Maintain files and manage invoice approval and submissions
  • Respond to procedural requests, understand organizational policies and procedures necessary to ensure appropriate decision making protocols are followed
  • Perform other duties as assigned to meet the business needs / customer requirements
Qualifications
  • 5+ years of Executive Assistant experience required in a related field
  • Proven track record of performance, results, meeting deadlines, and successfully managing administrative processes - Excellent time management and ability to manage shifting priorities
  • Impeccable attention to details, independent thinker and problem solver with a strong work ethic
  • Demonstrated ability to manage sensitive information and exercise discretion
  • Highly organized and capable of prioritizing and managing multiple projects / tasks
  • Professional communication style, both oral and written, including impeccable accuracy in formatting
  • Experience liaising with and managing communications and events for internal and external stakeholders
  • Superior interpersonal skills with a demonstrated ability to partner with other administrative professionals
  • Proficiency in Microsoft Suite and SharePoint tools
  • Ability to work independently and take initiative while supporting a team-oriented environment
  • Strong problem-solving skills and reasoning to quickly follow up and solve administrative issues
  • Excellent interpersonal and communication skills (oral & written) necessary to effectively communicate at all levels


Education: Associate's Degree in Business Administration or related field preferred. High school diploma required.

About the Team

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.

About the Company

Q

Quest Diagnostic

Resume Resources

Free Resume TemplatesFree Resume Builder