Executive Assistant

Position Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to support three Senior Vice Presidents. This role is based in Lanham, MD, with a potential office relocation to Tysons, VA in 2027.

The ideal candidate will excel in a fast-paced environment, demonstrate strong independent judgment, and provide seamless administrative support including complex calendar management, meeting coordination, travel arrangements, and preparation of reports and communications. This position requires a polished professional who can serve as a key point of contact both internally and externally.

Key Responsibilities

• Serve as the primary liaison among executives, employees, and external stakeholders
• Manage executives' calendars, schedule meetings, and coordinate logistics
• Arrange domestic and occasional international travel, including accommodations and itineraries
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Format and prepare internal and external communications such as memos, emails, presentations, and reports
• Take meeting minutes, document action items, and distribute follow-up communications
• Manage incoming and outgoing correspondence
• Perform general clerical duties including filing, photocopying, scanning, and mailing
• Support special projects and ad hoc tasks as assigned

Qualifications

Education

• High School diploma or GED required
• Bachelor's degree preferred

Experience

• A minimum of 4 years as an Executive Assistant or in a similar administrative support role

Preferred Qualifications

• Prior experience supporting senior-level business executives
• Familiarity with travel and expense management systems
• Experience working in technical, engineering, or operations-focused environments

Soft Skills

• Strong interpersonal skills
• Proven ability to collaborate effectively across cross-functional teams and engage with individuals at all organizational levels
• Excellent written and verbal communication skills
• Meticulous attention to detail to ensure accuracy of documentation and deliverables
• High level of professionalism and discretion
• Strong judgment and decision-making abilities
• Ability to work independently and adapt to shifting priorities

Technology Stack

• Microsoft Office 365
• Microsoft Teams
• Electronic calendar systems
• Expense reporting tools
• Standard office equipment

Physical Requirements

• Ability to work in a standard office environment
• Ability to use a computer and office equipment for extended periods
• Occasional lifting of office supplies or documents

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.