Executive Assistant

Executive Assistant

Salary

$26.16 - $35.27 Hourly

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

0801-26-21-202SF

Department

Technology, Management and Budget

Opening Date

08/31/2026

Closing Date

9/14/2026 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description
• Benefits
• Questions

Job Description

About DTMB:

The Department of Technology, Management and Budget (DTMB) supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

About the position:

This position provides full range high-level administrative and executive support to the DTMB Agency Services General Manager (GM) supporting DTMB, State Budget Office (SBO) & Office of Retirement Services (ORS) Natural Resources (DNR), Environment, Great Lakes and Energy (EGLE), and Agriculture and Rural Development (MDARD). Acting as a key liaison between the GM and Business Relationship Managers (BRM), staff, and external partners. The role requires limited guidance and demonstrating considerable sound judgment, discretion, and the ability to manage sensitive matters independently.

Key responsibilities include managing the GM's and BRM's calendar, shared calendars for GM area, coordinating meetings and travel, preparing executive communications, and maintaining control of key correspondence and records. The position also leads and supports clerical staff within the GM's area of responsibility, ensuring smooth coordination and consistent administrative practices across the team.

This position will often work with the Business Relationship Managers, leading and owning several related activities. Strong communication skills and managing expectations are crucial skills.

View the Position Description here: Senior Executive Management Assistant 11

Knowledge, Skills & Abilities:

• Strong knowledge of office operations, administrative procedures, and workflow coordination
• Familiarity with State of Michigan (SOM) Records Management practices and retention policies
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other collaboration tools
• Skilled in drafting, editing, and formatting professional correspondence, reports, and meeting materials
• Excellent command of English grammar, spelling, punctuation, and business writing standards
• Ability to manage executive calendars, schedule meetings, and coordinate travel and logistics
• Knowledge of organizational structure, staffing, and internal communication protocols
• Ability to interpret and apply policies, procedures, and guidelines to unique or complex situations
• Strong interpersonal and communication skills, with the ability to interact professionally at all levels
• Ability to handle confidential and sensitive information with discretion and sound judgment
• Experience mentoring and guiding administrative staff in best practices and office procedures
• Ability to anticipate executive needs and proactively manage priorities and follow-ups
• Skilled in managing digital and physical filing systems for efficient document access and control
• Ability to assess inquiries and route them to appropriate contacts for resolution
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Demonstrated understanding of the GM's leadership style, priorities, and decision-making approach
• Ability to remain flexible and responsive in a fast-paced, dynamic environment
• Knowledge of form design, usage, and documentation standards
• Experience coordinating meetings and events, including logistics, materials, and participant communication
• Ability to support special assignments requiring technical understanding or policy interpretation

Position Location:This position will be located in Lansing, MI. Candidates should confirm work location and schedule at the time of interview. The State of Michigan is not able to offer employment to out-of-state applicants that do not plan to relocate. The Department of Technology Management and Budget currently offers a hybrid work option which requires two days working on-site at the official work location and three days of remote work per week (subject to change).

What We Are Looking For: We are looking for a person who understands the value of public service and wants to help us meet the needs of our citizens. This person needs to be an excellent communicator, adjusting communication style and messages to varying audiences to ensure understanding. We need an individual who understands the value of standards and can advocate for them in a way that is understood and supported. Excellent customer service is core to our culture, being able to motivate and support team members, manage expectations, and conduct ourselves with integrity is key to how we work. You need to embrace diversity, have a team-oriented mindset, communicate effectively with a wide range of professionals, and have a desire to invest in the success of the Division.

If you are a self-motivated person who wants a challenge and to work in a highly paced environment, we are interested in hearing from you!

Current team members have the following to say about why you should work in this area:

• "GREAT office culture."
• "True positive team environment and management support."
• "Opportunities to share thoughts and opinions about our processes and the way we work."
• "There is a wide path for growth in your career and the management team supports employees reaching their full potential."
• "Doing work that directly affects the lives of every [resident] of the State of Michigan"

What We Offer: The State of Michigan offers competitive work experience that includes a tuition reduction program at several key higher education institutes if you would like to advance your education, good benefits, access to professional development training, excellent vacation and sick time policies, and an ability to successfully juggle your work and family life. We would like the opportunity to share with you more about the benefits of working for the state and joining the State of Michigan employee family if you are interested. Please consider sending in your application today.

Required Education and Experience

Education

Education typically acquired through completion of high school.

Experience

Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Alternate Education and Experience

Possession of an associates degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

Some positions may require stenographic skills.

View job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.

Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SEMA2 - Do you possess one of the following? At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. OR At least an associates degree or higher in applied arts and sciences in an executive secretarial science curriculum, and one years experience equivalent to a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.

• Yes
• No

02

How many years of experience do you have using Microsoft Office Products?

• None
• Less than 1 year
• 1 to 3 years
• 3 to 5 years
• More than 5 years

03

If you indicated that you have experience using Microsoft Office Products, please identify which applications you have experience utilizing.

• Word
• Excel
• Outlook
• Teams
• Visio
• Powerpoint
• OneNote
• Sharepoint
• Access
• None of the above

04

If you indicated that you have experience using Microsoft Office Products, please describe that experience. If you selected None above, please enter NA.

05

This position is responsible for creating, processing, and maintaining complex and confidential records. Please describe your experience handling sensitive information and explain how you ensure confidentiality through records management.

06

How many years of experience do you have working with large and diverse teams?

• None
• Less than 1 year
• 1 to 3 years
• 3 to 5 years
• More than 5 years

07

If you indicated that you have experience working with large and diverse teams, please describe that experience. If you selected None above, please enter NA.

08

How many years of experience do you have as a senior executive assistant?

• None
• Less than 1 year
• 1 to 3 years
• 3 to 5 years
• More than 5 years

09

If you indicated that you have experience as a senior executive management assistant, please describe that experience. If you selected None above, please enter NA.

10

Please describe your experience gathering and consolidating input from multiple sources into a final document for leadership or external submission.

11

Did you attach a cover letter, resume, and transcripts?

• Yes
• No

12

This position is hybrid which requires a minimum of 2 days working in office at your designated work location within Michigan. Do you acknowledge this requirement, and would you still like to be considered for this position?

• Yes
• No

13

In accordance with federal law, all new employees must provide proof of eligibility to work in the United States within three business days of beginning employment. If selected for employment, are you able to submit proof of your legal right to work in the United States?

• Yes
• No

Required Question

Employer State of Michigan

Department Technology, Management and Budget Address DTMB-HR@michigan.gov

Elliott-Larsen Bldg., 2nd fl., 320 S. Walnut Street

Lansing, Michigan, 48909

Phone Attn: HR Office

Website https://www.michigan.gov/dtmb