Administrative Skills, Billing, Budgeting, Calendar Management, Communication Skills, Contract Creation, Contract Management, Corporate Governance, Executive Assistant Skills , Finance, Legal, Maintain Compliance, Microsoft Office, Organizational Skills, Payment Processing, Presentation/Verbal Skills, Printing, Reimbursement, Travel Planning, Writing Skills, iOS
Executive Assistant/Legal Assistant
Back Bay Staffing Group is seeking an Executive Assistant/Legal Assistant to work with our client's Legal Department and General Counsel. The legal assistant will be responsible for the following:
- Scheduling meetings with clients and visitors as well as coordinating the travel details of the members of the Legal Department and General Counsel as well as submitting the travel expenses for reimbursement.
- Oversee all incoming and outgoing mail and the copying/printing services of the Legal Department and General Counsel.
- Formulate presentations, reports, and all other correspondence.
- Oversee the compliance training for the Legal Department as well as all new hires
- Assist the paralegals with the preparation of contract management files and help process and manage the contract management database
- Provide integral budget support by leading the annual budget process, submitting requests for PO's, monitoring incoming invoices for process and payment, tracking invoices through the payment process and provide information to the finance department regarding monthly accruals;
- Provide help with different projects as well as preparation corporate governance meetings.
Education/Experience:
- Candidates must have a Bachelor's Degree.
- Must have a minimum of 5-7 years of experience in an administrative support function
- Must have Expert level knowledge of Microsoft Office and iOS;
- Must be highly polished and articulate; i.e. must possess expert level verbal and written communication skills
- Must be very organized and accurate
- Ability to work efficiently and with minimum supervision in a fast paced environment;