Administrative Skills, Adobe Product Family, Apple Macs, Artificial Intelligence (AI), Calendar Management, Communication Skills, County Ordinances, Detail Oriented, Editing, Executive Assistant Skills , File Maintenance, Leadership, Legal, Legal Documents, Legal Support Skills, Microsoft Excel, Microsoft Word, Organizational Skills, Plan Meetings, Proofreading, Slack, State Laws and Regulations, Time Management, WebEx
Executive Assistant / Legal Assistant
Location: In-Office in West Los Angeles. Parking covered
We're looking for a highly organized, proactive Executive Assistant / Legal Assistant to support a fast-paced office. This role is ideal for someone who takes initiative, stays ahead of deadlines, and thrives without constant direction.
What You'll Do
- Manage calendars and proactively keep leadership (Sandra) on schedule
- Coordinate meetings, calls, and client communications
- Serve as the final review for memos and letters (proofreading/editing with Track Changes)
- Prepare, format, and organize legal and business documents
- Communicate with clients and managing agents professionally
- Maintain organized files, workflows, and deadlines using Caret
- Handle daily administrative tasks and office coordination
- Contribute to a smooth, positive office environment
What We're Looking For
- 2+ years of real, hands-on experience as an EA and/or Legal Assistant
- Self-starter who can work independently (no reliance on AI tools)
- Extremely organized with strong attention to detail
- Excellent communication and proofreading skills
- Professional, dependable, and proactive mindset
- Comfortable working in a Mac-based office
Tools & Systems
- Caret (practice management)
- Microsoft Word (Track Changes), Excel
- Adobe (full suite)
- Webex (phone/meetings)
- Slack (internal communication)
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.