Heppner Group is looking for an organized, proactive, and highly dependable Executive Assistant to work directly with our President in our Lehi, Utah office. In this full-time, in-person role, you will be the President's right hand: managing their calendar, communications, and priorities so they can stay focused on leading the business.
This is a great fit for someone who thrives in a fast-paced environment, anticipates needs before they arise, handles confidential information with discretion, and is happy to jump in on whatever tasks need to get done. Compensation is $70,000 per year, based on experience.
Salary Range: $70000.00 per year
BenefitsAnnual Base Salary Based on Experience
Paid Time Off (PTO)
Career Growth Opportunities
Responsibilities
- Manage the President's calendar, including scheduling meetings, resolving conflicts, and prioritizing time
- Monitor and manage the President's email and phone communications, drafting responses and flagging urgent items
- Coordinate travel arrangements, itineraries, and expense reports
- Prepare documents, reports, presentations, and correspondence
- Plan and organize meetings, including preparing agendas, taking notes, and following up on action items
- Serve as a point of contact between the President and employees, clients, vendors, and partners
- Track deadlines, projects, and follow-ups to keep priorities on schedule
- Maintain organized filing systems and handle confidential information with discretion
- Assist with special projects, event planning, and other tasks as needed
- Support day-to-day office operations as needed
Requirements- Previous experience as an Executive Assistant or in a similar administrative support role is strongly recommended
- Excellent organizational and time-management skills with strong attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Proficiency with Microsoft Office and/or Google Workspace (email, calendar, documents, spreadsheets)
- High level of professionalism, discretion, and integrity with confidential information
- Proactive, resourceful, and solutions-oriented
- Ability to work full-time, in person at our Lehi, UT office
- High school diploma or equivalent required; associate's or bachelor's degree preferred