Executive Assistant

If you are the right person for this role, you understand that supporting a CEO at this level is not about managing tasks - it is about increasing capacity and driving execution.

You recognize that when a CEO is unstructured, overloaded, or pulled into low-value work, the entire business feels it. Priorities stall, communication breaks down, and growth slows.

In this role, you will operate as a force multiplier. You will be directly connected to the CEO and the pace of the business. When things move fast, you move faster. When things break, you help fix them. When priorities shift, you realign and keep execution on track.

About Us

Allstate Exteriors is a family-owned and operated company providing roofing, siding, and gutter services throughout Ohio and Florida. We are known for quality workmanship, strong customer relationships, and delivering real impact for the families we serve.

We don't just install roofs - we help improve lives.

What You'll Own

CEO Execution & Time Optimization

• Own and manage the CEO's calendar, priorities, and focus
• Ensure time is spent on the highest-value activities
• Prepare the CEO for meetings, decisions, and key interactions

Leadership Accountability

• Track commitments across leadership
• Ensure deadlines are met
• Follow up consistently and enforce accountability

Strategic Execution

• Track all key initiatives and priorities
• Ensure projects do not stall or disappear
• Maintain visibility on progress, risks, and next steps

Communication & Coordination

• Filter and prioritize communication to the CEO
• Ensure clear and structured communication across leadership
• Act as a central coordination point across teams

Meeting Execution

• Prepare agendas, materials, and context
• Capture action items and track completion
• Ensure meetings are efficient and outcome-driven

Business Intelligence & Reporting

• Support development of dashboards and reporting
• Maintain visibility into company performance
• Identify issues early and escalate when necessary

Operational Structure

• Build and improve systems for organization, reporting, and workflows
• Reduce inefficiencies and eliminate confusion

Who Thrives in This Role

You are someone who:

• Anticipates problems before they happen
• Takes ownership of outcomes, not just tasks
• Stays calm under pressure and shifting priorities
• Communicates clearly and directly
• Holds others accountable without creating friction
• Operates with structure, urgency, and discipline
• Wants to be involved in building and scaling a business

Why This Role Matters

This is not a traditional administrative role.

This position sits at the center of execution, visibility, and accountability within the company.

Your ability to create structure, maintain focus, and drive follow-through will directly impact the company's growth and performance.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off