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Executive Assistant

GEN4 Dental

Los Angeles, CA

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JOB DETAILS
SALARY
$75,000–$80,000 Per Year
SKILLS
Accounting, Administrative Skills, Billing, Budget Management, Calendar Management, Communication Skills, Cross-Functional, Data Entry, Dentistry, Detail Oriented, Document Management, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Tracking, Google Apps, Leadership, Logistics, Microsoft Office, Multitasking, Operations, Payment Processing, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Public/Media/Press/Analyst Relations, Reimbursement, Social Media, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Los Angeles, CA
POSTED
Today
Company Description

Job Description

We're seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you.

As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You'll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications.

Your work will directly support high-visibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.

Compensation Range: $75,000 - $80,000 annually based on experience

Daily Operations
  • Manage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagements
  • Prepare meeting materials, presentations, agendas, and follow-up documentation
  • Serve as the primary liaison between executive and internal/external stakeholders
  • Handle daily administrative duties: correspondence, filing, data entry, and document management
  • Coordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)
  • Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executive
  • Track deadlines, action items, and ensure timely task completion
  • Support expense tracking, reimbursements, and basic budget monitoring
Cross-Functional & Special Projects
  • Participate in relevant Zoom calls, including all publicist-related meetings
  • Collaborate with our social media team to maximize event visibility and effectiveness
  • Organize company meetings, events, and off-site activities
  • Oversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reporting
  • Identify and implement opportunities to enhance efficiency and improve processes
Other duties assigned as needed to support the executive and team.

Required Qualifications
  • Proven experience as an Executive Assistant, Administrative Assistant, or similar support role
  • Exceptional organizational and time-management skills with the ability to juggle multiple priorities
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office, Google Workspace, and calendar/scheduling tools
  • Experience coordinating complex travel logistics
  • Strong attention to detail and problem-solving abilities
  • Ability to work independently and anticipate executive needs
  • Highly professional and dependable
  • Proactive with a strong solution-oriented mindset
  • Flexible, adaptable, and comfortable in a fast-paced environment


Qualifications

Additional Information

All your information will be kept confidential according to EEO guidelines.

About the Company

G

GEN4 Dental

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