Accounting, Administrative Skills, Billing, Budget Management, Calendar Management, Communication Skills, Cross-Functional, Data Entry, Dentistry, Detail Oriented, Document Management, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Tracking, Google Apps, Leadership, Logistics, Microsoft Office, Multitasking, Operations, Payment Processing, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Public/Media/Press/Analyst Relations, Reimbursement, Social Media, Time Management, Travel Planning, Willing to Travel, Writing Skills
Executive Assistant
We're seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you.
As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You'll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications.
Your work will directly support high-visibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.
Compensation Range: $75,000 - $80,000 annually based on experience
Daily Operations
- Manage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagements
- Prepare meeting materials, presentations, agendas, and follow-up documentation
- Serve as the primary liaison between executive and internal/external stakeholders
- Handle daily administrative duties: correspondence, filing, data entry, and document management
- Coordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)
- Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executive
- Track deadlines, action items, and ensure timely task completion
- Support expense tracking, reimbursements, and basic budget monitoring
Cross-Functional & Special Projects
- Participate in relevant Zoom calls, including all publicist-related meetings
- Collaborate with our social media team to maximize event visibility and effectiveness
- Organize company meetings, events, and off-site activities
- Oversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reporting
- Identify and implement opportunities to enhance efficiency and improve processes
Other duties assigned as needed to support the executive and team.
Required Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or similar support role
- Exceptional organizational and time-management skills with the ability to juggle multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, Google Workspace, and calendar/scheduling tools
- Experience coordinating complex travel logistics
- Strong attention to detail and problem-solving abilities
- Ability to work independently and anticipate executive needs
- Highly professional and dependable
- Proactive with a strong solution-oriented mindset
- Flexible, adaptable, and comfortable in a fast-paced environment
All your information will be kept confidential according to EEO guidelines.
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Dental Center of Florence