Executive Assistant

Key Responsibilities:

• Maintain a physical presence to enhance teamwork and ensure smooth operations.
• Facilitate client communications and coordinate meetings.
• Manage administrative tasks including finance, billing, document creation, and maintaining case files.
• Draft, format, and proofread legal documents, ensuring compliance with court and firm standards.
• Track deadlines and court dates, assist with the discovery process and manage e-Discovery with vendors.
• Support client billing, manage calendars, schedule travel, and track expenses.

Proficiencies:

• Skilled in Intapp Time, Chrome River, and iManage.
• Expert in e-filing across State and Federal courts.
• Deep knowledge of court rules and legal document standards.
• Proficient in MS Office applications and document management systems.
• Strong multitasking abilities and excellent attention to detail.

Qualifications:

• Minimum of 6 years in a litigation support role.
• Associates or Bachelors degree preferred.
• Notary certification is a plus.