Executive Assistant

J. Paul Getty Trust, The

Los Angeles, California

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JOB DETAILS

SKILLS

Calendar Management, Channel Strategies, Communication Skills, Community and Social Services, Computer Skills, Customer Support/Service, Detail Oriented, Establish Priorities, Executive Assistant Skills , Fitness, High School Diploma, Interpersonal Skills, Multilingual, Multitasking, Operational Support, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Project Tracking, Retirement Plan, Strategic Planning, Telephone Skills, Time Management, Travel Planning, Writing Skills

LOCATION

Los Angeles, California

POSTED

2 days ago

One Getty Values: Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary:

The Executive Assistant serves as a key partner and strategic coordinator to the Vice President of Communications & Community Engagement, providing high-level administrative, operational, and project support—while playing an essential role in advancing department-wide and One Getty strategic communications priorities. In addition to ensuring the seamless functioning of the VP’s office, this position helps drive cross-departmental planning processes; strengthens alignment across communications workstreams; and supports the development, tracking, and execution of strategic communications initiatives. The role requires strong organizational acumen, excellent judgment, a strategic mindset, and the ability to anticipate needs and streamline workflows in a fast‑paced, mission‑driven environment.

Major Job Responsibilities:

Manages the VP’s daily schedule, including complex calendaring, meeting preparation, and travel planning, ensuring time is aligned with strategic priorities.
Serves as the first point of contact for inquiries to the VP's office, representing the department with professionalism, discreion, and clarity.
Responds to calls, emails, and information requests with an understanding of the VP’s priorities and institutional context.
Prepares correspondence, presentations, and briefing materials for the VP's internal and external engagements.
Supports department‑wide strategic communications planning by coordinating meetings, timelines, project tracking, and cross-team alignment across the Communications & Community Engagement portfolio.
Helps organize, structure, and follow up on strategic planning workflows—ensuring milestones, responsibilities, and deliverables are clearly documented and advanced.
Provides logistical support for department events, project‑based working sessions, and key communications touchpoints, ensuring materials, agendas, and prep work are aligned with strategic objectives.
Performs additional duties as needed to support the VP and the department’s strategic priorities.

Qualifications:

High school diploma/GED; Bachelor's degree
Minimum 4-6 years related experience

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with office software and email applications
Excellent organizational skills and attention to detail
Demonstrated success in following through and completing projects
Excellent verbal and written communication skills
Excellent customer service/interpersonal skills
Ability to prioritize, multi-task and assign work to others
Depending on assigned area, reading or conversation skills in one or more foreign languages preferred

Benefits and Perks:

Here are just some examples that Getty offers/provides for full-time employees:

Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

About the Company

J. Paul Getty Trust, The

The J. Paul Getty Trustis a cultural and philanthropic institution dedicated to the presentation, conservation, and interpretation of the world’s artistic legacy.

Through the collective and individual work of its constituent programs—the Getty Conservation Institute, the Getty Foundation, the J. Paul Getty Museum, and the Getty Research Institute—the Getty pursues its mission in Los Angeles and throughout the world, serving both the general interested public and a wide range of professional communities in order to promote a vital civil society through an understanding of the visual arts.

The Getty and its four programs are dedicated to the proposition that works of art are windows onto the world's diverse and intertwined histories, mirrors of humanity's innate imagination and creativity, and inspiration to envision the future.

To this end, the Getty works to:

• Enhance understanding of art through innovative, digitally driven research, shared for the benefit of the widest possible audience,
• Strengthen and broaden our collections to provoke the curiosity of scholars and visitors alike,
• Chart a new course for how art, humanities, and cultural and public policy can together foster a more inclusive, vibrant civil society,
• Serve as a convener and catalyst in the cultural life of Los Angeles, and
• Offer transformative experiences for visitors to our collections, gardens, and facilities at the Getty Center, the Getty Villa, and the Getty's presences online, free of charge now and forever.

COMPANY SIZE

1,500 to 1,999 employees

INDUSTRY

Arts, Entertainment and Recreation

WEBSITE

http://www.getty.edu/about/

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