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Administrative Jobs in Medford, MA

Executive Assistant

Metasys Technologies

Medford, MA

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JOB DETAILS
SALARY
$35–$40 Per Hour
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Cross-Functional, Detail Oriented, Document Management, Documentation, Executive Assistant Skills , Follow Through, Leadership, Logistics, Logistics Management, Microsoft Office, Multitasking, Operational Support, Organizational Development/Management, Organizational Skills, Performance Management, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Project Schedule, Project Tracking, Project/Program Coordination, Risk Management, Strategic Planning, Team Lead/Manager, Team Player, Time Management
LOCATION
Medford, MA
POSTED
2 days ago
Job Title: Executive Assistant
Location: Ballou Hall, Medford, MA 02155 (Onsite)
Duration: 6 Months
Schedule: First Shift (40 Hours per Week)

Position Summary
The Executive Assistant will provide high-level administrative, operational, and project support to the Executive Vice President's Office. This role is responsible for supporting executive-level committees, strategic initiatives, leadership communications, and organizational planning efforts. The ideal candidate will possess exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, collaborative environment.
Key Responsibilities
Executive & Administrative Support
  • Provide comprehensive administrative and operational support to the Executive Vice President's Office.
  • Draft, edit, and distribute executive communications and correspondence.
  • Maintain executive materials, templates, records, and website content.
  • Support executive calendar management, scheduling, and annual planning activities.
  • Prepare briefing materials and meeting documentation for executive leadership .
Committee & Meeting Coordination
  • Coordinate executive-level committees, councils, and leadership meetings.
  • Manage meeting logistics, agenda preparation, presentation materials, and follow-up communications.
  • Distribute meeting materials and maintain committee documentation.
  • Track action items and ensure timely completion of follow-up tasks.
Strategic Initiatives & Project Support
  • Support university-wide strategic initiatives, governance processes, and organizational planning efforts.
  • Assist with project management, scheduling, logistics, and execution of special projects.
  • Coordinate activities related to strategic planning, risk management, and institutional initiatives.
  • Monitor project timelines and provide administrative support for time-sensitive initiatives.
Stakeholder Communication & Coordination
  • Serve as a liaison between executive leadership and internal administrative partners.
  • Facilitate communication, approvals, scheduling, and information flow across departments.
  • Coordinate executive search activities, including communication with search firms, candidate scheduling, and logistics.
Documentation & Process Management
  • Maintain organizational charts, shared resources, and executive office documentation.
  • Support annual performance planning processes for executive leadership direct reports.
  • Track timelines, communications, schedules, and deliverables related to performance management activities.
  • Ensure accurate recordkeeping and document management.
Required Qualifications
  • Minimum of 5 years of experience supporting senior executives or managing high-level administrative functions in a complex organization.
  • Demonstrated experience coordinating cross-functional teams and managing confidential information with discretion.
  • Advanced proficiency in Microsoft Office Suite and digital collaboration tools.
  • Strong organizational, communication, and problem-solving skills.
  • Excellent attention to detail and follow-through.
  • Ability to manage multiple priorities and meet competing deadlines in a fast-paced environment.
Preferred Qualifications
  • Experience supporting executive committees, governance bodies, or large-scale organizational initiatives.
  • Experience working in highly collaborative and matrixed environments.
  • Strong project coordination and stakeholder management skills.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

About the Company

M

Metasys Technologies

With over 15 years of experience, Metasys Technologies (MTI) provides consultants with rewarding career opportunities in a multitude of organizations.

Rated by The Atlanta Business Chronicle as one of the best places to work, MTI provides our consultants with opportunities for growth and recognition. MTI has a nationwide network of clients including Fortune 50 companies and numerous medium to small sized businesses.

We offer opportunities in I.T. Professional Services, Finance & Accounting, and Business Professional Services.

Our tools and consultant care program help you with the interview process and provide you with continuous guidance and insight.

If you are a candidate looking for career growth or change, we can help you find a career that matches your aspirations.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2000
WEBSITE
http://metasysinc.com/

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