Executive Assistant - Medical Practice

The Siskin Group

Inglewood, CA
14 days ago

$27 Per Hour
Full-time

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Skills

Administrative Skillsunmatched
Adobe Acrobatunmatched
Artificial Intelligence (AI)unmatched
Communication Skillsunmatched
Data Entryunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Document Managementunmatched
Driver's Licenseunmatched
Electronic Medical Recordsunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Health Insuranceunmatched
Healthcareunmatched
Healthcare Administrationunmatched
Hospitalunmatched
Leadershipunmatched
Maintain Complianceunmatched
Medical Affairsunmatched
Medical Assistanceunmatched
Medical Officeunmatched
Medical Office Administrationunmatched
Medical Record Systemunmatched
Medicineunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Strategyunmatched
Operationsunmatched
Organizational Development/Managementunmatched
Organizational Skillsunmatched
Patient Careunmatched
Plan Meetingsunmatched
Prepare Correspondenceunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Productivity Managementunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Records Managementunmatched
Telephone Skillsunmatched
Time Managementunmatched
Training/Teachingunmatched
Vision Planunmatched
Writing Skillsunmatched

Description

Benefits:

401(k) matching
Bonus based on performance
Dental insurance
Health insurance
Training & development
Vision insurance

Allied Health Solutions Medical Group is seeking an exceptional Executive Assistant to provide high-level administrative support to a physician who owns and operates a successful medical clinic and Independent Physician Association (IPA). This is a critical position for someone who is highly organized, detail-oriented, proactive, and able to manage multiple priorities with professionalism and discretion. The Executive Assistant will work closely with the physician and other executive staff to support both daily medical practice operations and strategic business initiatives, including the development of new healthcare programs and organizational systems. This is an excellent opportunity to work alongside a physician leader and senior executives in a medical practice setting and play an integral role in the continued growth of a healthcare organization.

Primary Responsibilities
Executive & Administrative Support

Prepare professional correspondence, reports, presentations, and meeting materials
Organize and maintain confidential medical, business, personal and administrative records
Coordinate projects and ensure timely follow-up on assignments
Answer and direct phone calls, emails, and other communications professionally
Maintain organized electronic and paper filing systems
Assist with data entry, document preparation, and record management
Manage the physician's calendar, meetings, appointments, and scheduling

Medical Practice Support

Assist with medical administrative operations
Coordinate with clinic staff, vendors, and healthcare partners
Help improve office workflows and administrative processes
Maintain compliance with confidentiality and HIPAA requirements
Support physician leadership in daily clinic operations

Executive Project Management

Assist in developing new healthcare programs and operational initiatives using AI technology
Research healthcare-related topics and prepare summaries
Track deadlines and project milestones
Help organize meetings, agendas, and follow-up action items
Create efficient systems to improve organization and productivity

Personal Executive Assistance

Organize personal and household records
Manage important documents, files, and digital records
Coordinate appointments, reminders, and schedules
Assist with administrative errands and special projects as needed

Qualifications

Previous experience as an Executive Assistant, Administrative Assistant, Healthcare Administrator, or similar role
Experience working in a medical office, healthcare organization, physician practice, or hospital strongly preferred
Exceptional organizational skills with outstanding attention to detail
Ability to prioritize multiple responsibilities in a fast-paced environment
Excellent written and verbal communication skills
Professional, dependable, and able to maintain strict confidentiality
Self-motivated with strong problem-solving abilities
Comfortable working independently with minimal supervision
Proficient in: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Adobe Acrobat, Google Workspace, Digital filing and organization platforms
Experience with electronic medical records (EMR/EHR) systems is a plus
Valid driver's license and reliable transportation for occasional business errands preferred

Ideal Candidate
We are looking for someone who is:

Extremely detail-oriented
Highly organized and process-driven
Professional and trustworthy
Able to anticipate needs before they arise
Comfortable supporting a physician executive
Interested in healthcare administration and practice management
Passionate about helping improve patient care through strong organizational support
Able to maintain complete confidentiality and exercise sound judgment

Compensation & Benefits

Starting pay of $27.00 per hour, with opportunities for advancement based on performance and experience
Flexible scheduling
Opportunity for professional growth within a growing healthcare organization
Work directly alongside an experienced physician and healthcare executive
Meaningful role with opportunities to contribute to healthcare program development and organizational improvement

If you are an organized professional who thrives in a fast-paced healthcare environment and wants to make a meaningful impact, we encourage you to apply.

Numbers & Facts

Location	Inglewood, CA
Job Type	Full-time

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