Executive Assistant

Summary

Grow Your Career Alongside the Top 1% of Real Estate Professionals in North America

Are you highly organized, detail-oriented, and passionate about supporting high performers? Do you thrive in a fast-paced environment where your work directly contributes to the success of a growing real estate business?

We're looking for an exceptional Executive Assistant to join our rapidly expanding real estate team. In this role, you'll work alongside some of the top real estate professionals in North America, gaining hands-on experience, professional mentorship, and access to proven systems that will accelerate your career growth.

This position is ideal for someone who enjoys being the operational backbone of a high-performing team. You'll oversee the day-to-day administrative and transaction-related responsibilities, allowing our partner agents to focus on serving clients and growing their business.

What You'll Do

• Coordinate and manage real estate transactions from contract to closing
• Handle administrative tasks, documentation, and compliance requirements
• Maintain accurate records and ensure deadlines are met
• Manage calendars, appointments, and communication with clients and vendors
• Support marketing and operational initiatives as needed
• Organize systems and workflows to improve team efficiency
• Serve as a reliable point of contact for clients throughout the transaction process
• Collaborate closely with agents and leadership to deliver an exceptional client experience

What We're Looking For

• Exceptional organizational and time management skills
• Strong attention to detail and problem-solving abilities
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Positive attitude with a service-oriented mindset
• High level of professionalism, discretion, and accountability
• Experience in real estate, transaction coordination, executive assistance, or administrative support is preferred but not required

Why Join Our Team?

• Learn directly from the Top 1% of real estate professionals in North America
• Proven systems, tools, and processes designed for success
• Ongoing coaching, mentorship, and professional development
• Clear career growth opportunities within a high-performance organization
• Collaborative, supportive, and growth-minded team culture
• Opportunity to make a meaningful impact behind the scenes while developing valuable industry expertise

Compensation

This is a commission-based position.

Compensation is paid directly from the team lead's earned commission for each transaction you successfully assist in managing through closing. Executive Assistants typically earn 15% of the commission received on the transactions they support.

Your earning potential grows alongside the team's production, making this an excellent opportunity for individuals who are motivated by performance and enjoy contributing to a high-volume, results-driven environment.

Responsibilities

• Manage the team lead’s daily schedule and oversee the team calendar to ensure efficient time allocation.
• Organize and promptly respond to all correspondence directed to the team lead.
• Reconcile expenses accurately and prepare detailed expense reports for review.
• Delegate recurring tasks from the team lead to enable focus on revenue-generating activities.
• Prepare comprehensive listing presentations and comparative market analyses (CMAs).
• Provide support to partner agents throughout the listing and transaction processes, ensuring smooth operations.
• Coordinate all logistical aspects of listings, including signage, lockboxes, and marketing materials, either directly or by assigning appropriate team members.
• Utilize real estate licensure and MLS access to perform agent-specific duties that non-licensed assistants are not authorized to execute.
• Professionally manage incoming phone calls and welcome visitors to the office.
• Address client inquiries and resolve complaints with professionalism and efficiency.
• Receive, sort, and distribute incoming mail promptly.
• Prepare and execute all marketing mailings in a timely manner.
• Maintain office supplies, equipment, and software to support daily operations.
• Participate actively in weekly one-on-one coaching sessions, team training meetings, and partner calls to foster team development and growth.

Qualifications

• Active Florida real estate license holder who prefers facilitating transactions over prospecting for leads
• Collaborative team member with effective communication abilities
• Excellent verbal and written communication proficiency
• Committed to continuous learning and personal development
• Exceptionally organized with strong time management skills
• Proficient in standard office software and scheduling tools
• Able to swiftly adjust to evolving situations
• Reliable and discreet in handling sensitive information (client details, financial records, schedules)

About-our-team

We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.