Our client is a quasi- governmental agency that serves the Memphis area with support from both Mayors. The office is located downtown and is a highly visible organization. The agency is adding an Executive Assistant to support a very busy executive in all parts of the role. This position is technical, functional and political.
Duties Include:
• Act as first point of contact for the executive and field calls and appointments as necessary while maintaining a professional and pleasant demeanor.
• Provide full support for scheduling and making travel arrangements.
• Create and maintain a variety of financial reports utilizing Excel.
• Create and maintain presentations utilizing PowerPoint.
• Receive and direct visitors.
• Manage communication with staff by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
• Support in managing, approving and processing expenses, invoices, etc.
• General administrative duties (faxes, e-mails, shipping, filing, phone, reports, etc.).
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Create marcomms using Canva or similar software
• Perform work related errands as required.
• Support human resources for the office including vacation filing and records; possibly some payroll.
• Special projects and other duties as assigned.
Key Competencies:
• Communication skills - written and verbal; willing to interact with media as necessary
• Planning and organizing
• High attention to detail
• Prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation
• Professional appearance and attire
Minimum Qualifications:
• College degree preferred; Associates will be considered
• Two (2) years of related experience.
• Must have proficiency in Microsoft Office - specifically MS Word, PowerPoint and Excel.
• Good knowledge of cloud systems, online calendars and other related solutions
• Ability to manage confidential information.