Executive Assistant

You're not looking for a seat-filler job.

You want to be trusted, counted on, and close to the action.

You want your hard work noticed. And you want to grow while you do it.

If you're sharp, grounded, and love keeping things moving, keep reading.

Who We Are

Wickstrom Plumbing, Heating, and Cooling is built for people who take pride in their work and want more than just a paycheck. Around here, personal development comes first, because better people build a better business.

As an Executive Assistant, you'll join a team that runs on grit, service, integrity, and real respect for the trades. If you want a place that treats you like family and expects you to grow, this is that place.

What You'll Be Doing

Work directly alongside our President as a trusted right hand, gatekeeper, and steady presence in a fast-moving environment.

Manage daily business and personal calendars, logistics, priorities, deadlines, and follow-ups.

Keep the President organized, prepared, and focused on what matters most.

Attend meetings, capture accurate notes, document decisions, and track next steps through completion.

Draft and send communications on the President’s behalf when appropriate.

Anticipate needs and solve problems before they become problems.

Handle research, errands, and special projects with limited direction.

Coordinate leadership meetings, retreats, special events, and off-site sessions.

Build trusted relationships with key internal and external stakeholders.

Protect confidential business and personal information with absolute discretion.

Represent the President and Wickstrom with professionalism, sound judgment, and integrity.

Create calm, structure, consistency, and follow-through in a dynamic environment.

What You'll Bring

Strong emotional intelligence and professional judgment

Excellent written and verbal communication skills

Exceptional organization, planning, and follow-through

A resourceful, self-directed approach and the confidence to work with limited direction

The ability to think ahead, adapt quickly, and return with solutions when something is unclear

A calm, collected presence under pressure

Strong discretion and respect for professional boundaries

Comfort balancing executive, business, and occasional personal responsibilities

Proficiency with email, calendars, Microsoft Office or Google Workspace, and ideally ChatGPT or other AI tools

A valid driver’s license and the ability to meet the position’s driving requirements

Previous Executive Assistant or administrative experience is preferred, but not required; if you have the maturity, instincts, and ability to make things happen, we want to hear from you

The Hiring Process

We have a rigorous process for hiring, but move FAST for the right person. You could be hired in as little as 10 days! We've had lots of interest, so the first few steps are automated to make sure you can get considered quickly.

Don't worry—if you take the time to apply, we will respond to 100% of the applicants.

The process:

1. Click apply and answer a few Who, What, When questions. (5 min)
2. You'll be texted a link for a 10 min questionnaire that will help match you to the job (or others that might suit you!).
3. You'll get a text for a quick 1-way video question. (5 min)
4. We'll send you a link to get scheduled for an in-person interview.
5. You can easily be in for an interview within a couple days from right now.

Why Work With Us

This is a place for people who want to be developed, not managed to death. Hard work gets recognized here. Potential gets nurtured here. And the standard is doing the right thing even when no one's watching.

• 100% of employee premiums covered for health, dental, vision, short-term disability, and life insurance
• Company contributions to an Investment Savings Account
• Paid time off and holidays
• A culture built on Personal Development, Integrity, Leadership, Accountability, and Family

This is not for someone who wants to coast, hide, or be told every little thing to do. It is for someone who's serious about their craft and hungry to grow.

Who We're Looking For

You'll likely do well here if you're hungry, humble, and smart. You care about doing great work. You stay accountable. You respect people. And you want to keep getting better.

• You're ready for a 40 to 50 hour workweek
• You want a role where trust and follow-through matter
• You believe growth, integrity, and accountability aren't optional
• You want to be part of a team that treats each other like family
• You should not apply if you're looking for an easy ride or a place where effort goes unnoticed

If that sounds like you, apply now. The right person could move fast, and this team is worth getting in front of.