Executive Assistant

Community Health Systems

Middletown, CT

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JOB DETAILS

SKILLS

Calendar Management, Communication Skills, Community and Social Services, Computer Skills, Conference Management, Crisis Management, Data Collection, Establish Priorities, Executive Assistant Skills , Government, Healthcare, Interpersonal Skills, Keyboards, Leadership, Legal Support Skills, Medical Assistance, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Performance Metrics, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Primary Care, Problem Solving Skills, Process Improvement, Psychiatry and Mental Health, Record Keeping, Social Work, Spreadsheets, Technical Support, Time Management, Training/Teaching, Videoconferencing, Writing Skills

LOCATION

Middletown, CT

POSTED

Today

Job Description Summary:

Job Description:

Job Description

Provides executive level support to the offices of the President/CEO and the Senior Vice President/Clinical Director, and other Officers of the organization as requested. Provides key support to the Boardof Directors and Board Committees' in preparation of all meeting materials, ensuring quorum for meetings and support during meetings, prepares final minutes for approval by CEO/SVP. Coordinates and prepares materials for travel and conference presentations. Ensures up to date Board of Director manual and training for new Board members. Maintains complex calendars, prepares briefing materials for meetings as appropriate and ensures appropriate attendance and follow up action planning. Leads key projects if assigned. Review key metrics of performance of the organization and flags areas needing immediate review. Works closely with other corporate officers including CFO/Treasurer, Secretary/Legal Counsel and Compliance Officer. May be called up to represent the offices of the President/CEO/SVP in meetings upon request. Able to provide CHC tours, manage videoconferencing for internal and external key meetings, and support guests and visitors of the Middletown site. Represents the mission, values, and standards of the organization at all times and in all situations. Supports key initiatives and events of Moses/Weitzman Health System and its affiliates part of a team working towards the success of the entire Moses/Weitzman Health System.

ROLE AND RESPONSIBILITIES

Handle projects and assignments requiring independent judgment, excellent problem solving skills, and in-depth knowledge of agency functions, programs, ongoing activities and priorities
Demonstrate your exceptional commitment to accuracy, detail, and follow-up, along with an ability to work under high intensity situations when necessary
Interact effectively and professionally with individuals at all levels, including management, board members, government officials, members of the media, and other community associated individuals
Provide clerical, organizational and technical support to centralized executive staff
Arrange meetings and conferences, schedules appointments and perform other duties related to maintaining agency executive schedules
Record/maintain minutes from meetings and forward/follow-up with respective personnel accordingly
Take an active role in meetings and committees when appropriate or when executive staff is not present
Prepare documents for agency executives relating to the provision of medical, dental, mental health and social services
Handle sensitive and confidential information with tact and diplomacy, using good judgment, discretion and professionalism
Compile, manage and maintain spreadsheets, graphs, reports based on data collected
Remain flexible in work schedule in order to provide the most effective and efficient support for the company

QUALIFICATIONS

BA/BS degree required at minimum.
Prior experience supporting senior level executives
Background in healthcare field helpful, but not required
Expert level computer skills (Word, Excel and PowerPoint, Zoom)
Proven ability to maintain confidentiality
Crisis management skills
Professional & polished demeanor
Excellent written, oral and interpersonal communication skills essential
Exceptional organizational, time-management, prioritization, and multi-tasking skills
Professional responsiveness and adaptability to rapid change
Leadership experience
Ability to work with minimal supervision, be resourceful and demonstrate excellent problem solving skills
Flexibility and willingness to occasionally work early, late or weekend hours

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PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

Communication Skills

Excellent oral and written communication skills are essential.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

1. Combination of sustained periods of sitting at keyboard, walking and stair climbing

2. Minimal lifting and carrying activities

WORK SCHEDULE DEMANDS

Full-Time work schedule; some evening and weekend hours as necessary.

Confidentiality of Information

Confidentiality of business information is a requirement. Confidentiality must be maintained according to CHC policies

ADDITIONAL QUALIFICIATIONS

[Types any additional notes if needed]

Confidentiality of Information

Confidentiality of business information is a requirement. Confidentiality must be maintained according to CHC policies

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Organization Information:

The Moses/Weitzman Health System is a global leader addressing challenges faced by organizations caring for the poor and diverse populations, and is home to programs focusing on education, research, and process improvement support for safety net providers. The system delivers primary care to more than 150,000 patients in Connecticut, and extends access to specialty care for more than 2.5 million individuals across the U.S. It is a national accrediting body for organizations training advanced practice providers, and offers accredited education and training for Medical Assistants in multiple states. As an incubator for new ideas in areas including social justice, the environment, and social determinants of health, the MWHS is addressing challenges faced by providers caring for underserved communities, creating innovative and impactful initiatives led by nationally and internationally recognized experts. As it forges pathways into the future of primary care, the MWHS honors Lillian Reba Moses (1924-2012), a granddaughter of slaves, and Gerard (Gerry) Weitzman (1938-1999), whose ancestors escaped pogroms in Eastern Europe. Their vision and commitment to justice and equity in healthcare is the foundation upon which the Moses/Weitzman Health System was built.

Location:
Knowledge and Technology Center
City:
Middletown
State:
Connecticut

Time Type:
Full time

About the Company

Community Health Systems

Community Health Systems, Inc. is a non-profit 501 (c) (3) 330 HRSA Grantee with Federally Qualified Health Center (FQHC) status. Established from the roots of Inland Empire Community Health Center in Bloomington, CHSI has grown with community health centers in the counties of Riverside, San Bernardino, and San Diego. These centers have been developed in accordance with standards established for safety net providers by the U.S. Department of Health and Human Services (HHS), the Health Resources Services Administration (HRSA), the Public Health Service (PHS), and the Bureau of Primary Health Care (BPHC).

As such, services are offered to the neediest in each community - the un-insured and under-insured, the working poor, those with limited ability to pay, the homeless, and the indigent. Services are provided at discounted (sliding fee scale) rates for those who qualify based on gross annual income and family size.

COMPANY SIZE

10,000 employees or more

INDUSTRY

Healthcare Services

FOUNDED

1985

WEBSITE

http://www.chs.net/

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