Executive Assistant

About the role

The Executive Assistant will report directly to the Manager, Executive Office, providing hands-on administrative support to Vice Presidents and others as assigned. This role coordinates calendars, meetings, travel, expenses, and documents, with guidance from the Manager, Executive Office on complex requests and competing priorities.

This role works with colleagues across the company and some external partners. Strong interpersonal skills, clear written communication, and a professional, service-oriented approach are essential. Confidentiality and discretion are expected in all matters.

What you'll do

• Maintain calendars for assigned leaders, schedule meetings across time zones, and flag scheduling conflicts for guidance.

• Coordinate meetings, prepare agendas and materials, arrange meeting spaces, and track follow-up action items.

• Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries, following company policy. Assist with travel changes and escalate complex issues.

• Prepare and process expense reports and reimbursements accurately and on time, according to company policy.

• Coordinate routine communications and share timely updates between supported leaders and other departments.

• Track assignments and deadlines, and seek guidance from the Manager, Executive Office when priorities compete or requests are unclear.

• Maintain organized documents and records, support routine administrative needs, and flag issues that require additional support.

• Adapt to changing schedules and requests while handling company and employee information with discretion and confidentiality.

• Build positive, professional relationships with internal stakeholders, customers, and external partners.

• Other duties as assigned. 

You might be a great fit if you have

• 1–2 years of relevant Executive Assistant or administrative experience, supporting leaders at the VP level or below.

• Bachelor’s degree preferred but not required.

• Comfortable using Microsoft Office, including Word, Teams, PowerPoint, Outlook, and Excel.

• Previous experience in a startup or small business is a plus.

• Sound judgment, professionalism, and discretion when handling sensitive or confidential information.

• Ability to manage routine priorities, recognize when guidance is needed, and escalate complex or conflicting requests.

• Strong written and verbal communication skills and the ability to collaborate across teams and job functions.

• Strong organizational skills, attention to detail, and reliable follow-through on assignments and deadlines.

Our pay and benefits

• Salary: $65,000 - $90,000 annually, depending on education, experience and skills
• Equity position in Niron via stock option grant
• Comprehensive medical, dental, and vision insurance
• Mental healthcare benefits
• 401k plan with 6% company match
• Paid time off to take time for what you need in life
• Experience in a fun, high-performing, manufacturing environment set to change the world

Recruiters and Employment Agencies: Please note that Niron Magnetics does not accept unsolicited resumes from external agencies. Any unsolicited resumes submitted to our career site, hiring managers, or employees will be considered the property of Niron Magnetics. Consequently, we reserve the right to hire these candidates at our discretion without any financial obligation to the submitting agency.

The following notices apply only to positions involving access to export-controlled technology, technical data, or CUI as determined by the nature of the role and applicable program requirements

Export Control / ITAR Notice

This position may require access to information, technology, or technical data controlled under U.S. export control laws, including the International Traffic in Arms Regulations (ITAR, 22 C.F.R. Parts 120–130) and the Export Administration Regulations (EAR, 15 C.F.R. Parts 730–774), as well as Controlled Unclassified Information (CUI) as defined under 32 C.F.R. Part 2002. Where such access is required, the Company will evaluate all available license exceptions and exemptions before determining that a formal export authorization is necessary. If an export authorization is required, the Company will determine, based on legitimate business and regulatory considerations alone, whether to pursue one. The Company is not obligated to seek an export authorization in every circumstance, and any decision regarding authorization will never be based on a candidate's citizenship status, immigration status, or national origin. Each candidate's eligibility will be evaluated individually through a consistent, documented review process. The Company complies fully with all applicable federal anti-discrimination laws, including Title VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000e et seq.), the anti-discrimination provisions of the Immigration and Nationality Act (8 U.S.C. § 1324b), and Executive Order 11246 as implemented by 41 C.F.R. Part 60. The Company does not discriminate on the basis of national origin, citizenship status, or immigration status in any aspect of employment. 

Controlled Unclassified Information (CUI)

This role may involve access to Controlled Unclassified Information (CUI). Candidates selected for roles involving CUI will be required to comply with all applicable safeguarding and handling requirements, including those under NIST SP 800-171 and any governing contractual obligations.