Administrative Skills, Calendar Management, Communication Skills, Computer Skills, Conference Management, Data Collection, Documentation, Establish Priorities, Executive Assistant Skills , Healthcare, High School Diploma, Logistics, Materials Management, Mathematics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Reporting Skills, Team Lead/Manager, Time Management, Travel Planning, Writing Skills
Executive Assistant
The Executive Assistant will provide proactive, high-level administrative support to a few executive leaders within a large operations team. This role plays a key part in managing priorities, coordinating logistics, and ensuring day-to-day efficiency across the team. The Executive Assistant acts as a trusted partner, helping leaders stay organized, prepared, and focused on business objectives.
Key Responsibilities
- Provide comprehensive administrative support to two leaders, including complex calendar management, prioritization, and scheduling across competing demands
- Coordinate meetings, conferences, and presentations, including preparing agendas, materials, and logistics
- Take and organize staff meeting notes, ensuring key updates, action items, and follow-ups are documented and tracked
- Manage travel arrangements and detailed itineraries, ensuring smooth and efficient execution
- Prepare, draft, and edit correspondence, reports, and other documentation
- Collect and interpret data to produce reports and support team needs
- Maintain strong organization across calendars, communications, documents, and team materials
- Support special projects and ad hoc initiatives as assigned
- Serve as a point of coordination to help ensure alignment across leader priorities and team activities
- Utilize Microsoft Office tools (Word, Excel, PowerPoint, etc.) to create and manage materials
Basic Qualifications
- High school diploma or equivalent
- Typically five or more years of experience in administrative and support staff activities
Preferred Skills/Experience
- Prior administrative experience supporting leaders, including calendar management and scheduling
- Well-developed reading, writing, and mathematical skills
- Ability to manage multiple tasks, projects, and deadlines simultaneously
- Demonstrated administrative and clerical skills
- Ability to identify and resolve exceptions and interpret data
- Effective verbal and written communication skills, including strong grammar
- Proficient computer navigation skills using a variety of software packages, including Microsoft Office
Location expectations
This role requires working from a U.S. Bank location three (3) or more days per week.
Benefits:
- Healthcare (medical, dental, vision)
- Basic term and optional term life insurance
- Short-term and long-term disability
- Pregnancy disability and parental leave
- 401(k) and employer-funded retirement plan
- Paid vacation (from two to five weeks depending on salary grade and tenure)
- Up to 11 paid holiday opportunities
- Adoption assistance
- Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.