Executive Assistant

Executive Assistant

Salary

$47,196.00 - $70,794.00 Annually

Location

Missouri City, TX

Job Type

Full Time

Job Number

100521-03

Department

City Manager Office

Opening Date

07/13/2026

• Description
• Benefits
• Questions

Definition

Provides technical and administrative support to the Leadership Team under the direction of the City Manager. Responsible for providing administrative support in the development of programs, policies and procedures for the City. Interacts with the public and employees from other departments in person or over the telephone. Researches and answers specific questions and provides information to assist in the resolution of issues as they arise. Proactively manages daily components for the City Mangers office.

Examples of Work

• Maintains calendar for members of the Leadership Team and schedules meetings. Ensures City Secretary has information needed to post meetings when necessary.
• Organizes, manages and reviews all City Manager and Assistant City Manager Briefings, manages tickler reports for ACM's and tracks communication plans and prepares various reports regarding their status.
• Organizes and prioritizes work to ensure all deadlines and schedules are met. Manages one-on-one agendas for ACM's related to City Manager and Department Heads.
• Provide communications between the Assistant City Manager's office, City Manager, Mayor and City Council with staff.
• Assists in the responses to citizen concerns and requests in a timely manner and prepares written correspondence.
• Coordinates departmental updates for the Internet and Intranet.
• Compiles and produces weekly updates from reporting departments for the executive team member.
• Assists in coordinating budget preparation and maintains annual budget documentation including balance transfers, general ledger reports, etc.
• Prepares purchase orders and ensures spending remains within budget.
• Answer phones and provides back-up phone support.
• Maintains book of departmental policies and procedures.
• Prepares weekend events reports.
• Organizes and coordinates special projects as required.
• Subject to 24 hour recall.

Education, Experience, or Certification

Associate's degree in business administration, business management or closely related field, from an accredited college or university and a minimum of five (5) years of professional experience as an executive assistant, administrative assistant, paralegal or closely related position required.

Bachelor's degree in office administration, business management or closely related field, from an accredited college or university preferred

Self-disciplined and capable of working with little supervision in a fast paced environment.

Skilled in various computer software programs and web databases (PowerPoint, Word, Excel, SharePoint, Outlook and Access)

Municipal experience is preferred.

Supplemental Information

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.

EMPLOYEE BENEFITSThe City of Missouri City is located less than 30 miles from Downtown Houston and is a great place to live, work, and play. Working for the City offers dual rewards: giving back to the community and making a difference in the lives of residents. With over 300 full-time employees, the City is committed to effective, efficient, and responsive service. We value our employees as our most important resource and offer one of the most attractive and comprehensive employee benefit packages in Texas.

BENEFITSMedical Plans (Three Options)

• UnitedHealthcare - Health Savings Account (H.S.A.)

• Plan Type: High Deductible Medical Health Plan

• Provider: UnitedHealthcare

• Deductibles:

• Single: $2,000 annually

• Family: $4,000 annually

• Out-of-Pocket Maximums:

• Single: $4,000 annually

• Family: $8,000 annually

• Additional Details:

• Employee pays dependent premiums

• Contact HR/OD for a benefits summary, rates, and more details

• Health Savings Account (HSA)

• Provider: H.S.A. Bank

• Features:

• Use for qualified medical, dental, vision, and pharmaceutical expenses

• Contribution Limits:

• Employee only: $4,300 (IRS Limit)

• Employee & Family: $8,550 (IRS Limit)

• Catch-up (age 55+): $1,000

• City Contributions:

• Employee only: $1,250

• Employee & Family: $2,250

• Unused balances roll over and the account belongs to the employee

• PPO Plan

• Provider: UnitedHealthcare

• Deductibles:

• Single: $1,000 annually

• Family: $2,000 annually

• Out-of-Pocket Maximums:

• Single: $3,000 annually

• Family: $6,000 annually

• Prescription Drug Co-pays:

• Generic: $10

• Preferred: $40

• Non-Preferred: $80

• HMO Plan

• Provider: UnitedHealthcare

• Deductibles:

• Single: $1,000 annually

• Family: $2,000 annually

• Out-of-Pocket Maximums:

• Single: $4,000 annually

• Family: $8,000 annually

• Prescription Drug Co-pays:

• Generic: $10

• Preferred: $45

• Non-Preferred: $80

Dental Plans (Two Options)

• DHMO Plan

• Provider: UnitedHealthcare

• Features:

• No deductible

• No annual maximum

• Member co-pay depends on the procedure

• PPO Plan

• Provider: UnitedHealthcare

• Features:

• $1,500 per person annual maximum

• $1,000 orthodontic lifetime maximum

Vision

• Provider: UnitedHealthcare

• Features:

• No deductible

Life Insurance

• Provider: Ochs Securian Financial

• Coverage:

• $50,000 Basic Life, Accidental Death & Dismemberment (Paid by the City)

• $10,000 Group Term Life for Spouse (Paid by the City)

• Supplemental Life Insurance: Up to $500,000

Flexible Spending Account

• Provider: Flores

• Features:

• Pre-tax Medical Spending Account

• Pre-tax Dependent Care Account

Supplemental Insurance Policies

• Provider: Aflac

• Accident

• Cancer

• Heart/Stroke

• Intensive Care

• Short-Term Disability

• Life Insurance

Retirement Benefits

Texas Municipal Retirement System (TMRS)

• Statewide retirement system

• 7% employee contribution

• City contributes 2 to 1

• Visit TMRS for more information

Optional Deferred Compensation

• 457 Plan and ROTH-457B available through MissionSquare

Other Benefits

Holidays

• 13 paid holidays per calendar year:

• New Year's Day

• Martin Luther King Jr. Day

• Good Friday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Veterans Day

• Thanksgiving Day

• Friday after Thanksgiving Day

• Christmas Eve

• Christmas Day

• One additional floating holiday for regular, full-time employees

Vacation

• Earned based on years of service:

• 0-5 years: 14 days

• 6 years: 15 days

• 7 years: 16 days

• 8 years: 17 days

• 9 years: 18 days

• 10-14 years: 19 days

• 15 years or more: 20 days

• Employees working a 24-hour shift, including sleeping time, will have each shift counted as two 12-hour days.

Sick Leave

• 6 days per calendar year with unlimited accrual.

Educational Reimbursement

• With prior approval of the employees supervisor and Department Director, the City may reimburse up to 100 % of the cost of tuition, books, lab fees, etc. for work-related courses or degree plans associated with the employees current responsibilities or workshops/seminars and professional training sessions. This is based on the successful completion of required course(s) with a passing grade of C or better. The maximum reimbursement is $3000 per Fiscal Year. Contact the Citys HR/OD Department for benefits summary, rates and additional details...

Employee Assistance Program (EAP)

• Provider: Alliance Work Partners

• 8 free counseling visits per family member, per issue, per year.

Wellness Program

• Free/reduced health screenings, health fairs, and free memberships to the Tennis & Recreation Center.

Fun Benefits

• Annual events like the Employee Thanksgiving Luncheon, Christmas Holiday Party, and Public Service Recognition Week.

01

Do you have at least five (5) years of professional experience as an Executive Assistant, Administrative Assistant, Paralegal, or in a closely related administrative support role?

• Yes
• No

02

Do you have an associates degree (or higher) in Business Administration, Business Management, Office Administration, or a closely related field, or an equivalent combination of education, training, and experience?

• Yes
• No

Required Question

Employer City of Missouri City

Address 1522 Texas Parkway

Missouri City, Texas, 77489

Phone (281) 403-8500

Website http://missouricitytx.gov