Bonus: This role may further qualify for supplemental compensation in the form of bonus and incentive programs, contingent upon achieving pre-established individual and company performance metrics.
Benefits Eligible: Yes
Benefits Available: 2026-benefits-summary.pdf
Who We Are
At Van Drunen Farms, we're not just providing ingredients; we're providing people with purpose and possibility. As a trusted partner in delivering fruit, vegetable, herb, and grain-based ingredient solutions to companies around the globe, we're striving to build a values-aligned workforce that embodies humility, integrity, passion, and excellence.
What You'll Do
Provide high-level administrative support to two Executive Leaders, managing complex calendars, priorities, and schedules to maximize productivity and efficiency.
Coordinate travel arrangements, prepare itineraries, organize logistics, and ensure executives are fully prepared for meetings and engagements.
Draft, prepare, and manage executive-level communications, presentations, reports, agendas, correspondence, and other business-critical documents.
Serve as a primary liaison between executives, senior leadership, internal departments, customers, and external stakeholders while maintaining discretion and professionalism.
Coordinate meetings, record minutes, track action items, conduct research, manage special projects, and support strategic initiatives from planning through execution.
Support administrative operations through expense reporting, document management, event planning, receptionist coverage, and executive office coordination.
What You'll Bring
Five or more years of related professional experience, with previous experience supporting C-level executives preferred.
Bachelor's degree in Business Administration or a related field preferred.
Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively at all organizational levels.
Advanced organizational, project management, multitasking, and time management abilities with outstanding attention to detail.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
Strong judgment, discretion, problem-solving skills, adaptability, and the ability to manage confidential information in a fast-paced environment.
What You Can Look Forward To
A highly visible role supporting executive leadership and contributing to key organizational initiatives.
Opportunities to collaborate with senior leaders, customers, and stakeholders across the organization.
Involvement in strategic projects, executive communications, company events, and business operations initiatives.
A dynamic, fast-paced environment that values initiative, accountability, professionalism, and continuous improvement.
Opportunities to expand your project management, leadership support, and business operations expertise.
A collaborative culture focused on trust, service excellence, innovation, and shared success.
Physical & Work Environment Requirements
Ability to sit and work on a computer for extended periods.
Manual dexterity required to operate a computer keyboard and handle documents.
Sufficient visual acuity to read computer screens, handwritten materials, and printed documents.
Adequate hearing and verbal communication abilities for in-person and telephone interactions.
Ability to perform all essential job functions with or without reasonable accommodation.
Primarily works in an indoor office environment with occasional exposure to office noise and distractions.
Disclaimer
The statements provided are intended to describe the general nature and level of work performed by employees assigned to this position.
They are not intended to be an exhaustive list of all responsibilities, duties, qualifications, or skills required.
Responsibilities and job requirements may change based on business needs.
Employees may be assigned additional duties and responsibilities as required.
In the Van Drunen Family of Companies, commitment to excellence is in everything we do! As a global ingredient and nutritional supplement supplier to the world's best companies, we thrive on nourishing others wit
Numbers & Facts
Location
Momence, Illinois
Skills
Administrative Skillsunmatched
Business Administrationunmatched
Business Operationsunmatched
Business Supportunmatched
C-Level Managementunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Continuous Improvementunmatched
Detail Orientedunmatched
Document Managementunmatched
Environmental Regulationsunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Reportsunmatched
Interpersonal Skillsunmatched
Keyboardsunmatched
Leadershipunmatched
Logisticsunmatched
Manual Dexterityunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Expenditure (OPEX)unmatched
Operational Supportunmatched
Performance Metricsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Productivity Managementunmatched
Project/Program Managementunmatched
Research Skillsunmatched
Strategic Planningunmatched
Team Playerunmatched
Time Managementunmatched
Travel Planningunmatched
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