Executive Assistant

Lyles Construction Group

Murrieta, CA

Apply

JOB DETAILS

SKILLS

Accounting, Administrative Skills, Business Development, Calendar Management, Change Requests/Orders, Commercial Construction, Communication Skills, Construction, Construction Engineering, Document Management, Documentation, Driver's License, Employee Benefits, Executive Assistant Skills , Expense Reports, Fax Machines, File Maintenance, Finance, Financial Metrics, Follow Through, Human Resources, Leadership, Logistics, Metrics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Negotiation Skills, New Drug Application, Operational Communications, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Estimates, Project/Program Management, Purchasing/Procurement, Recruiting/Staffing Agency, Reimbursement, Reporting Dashboards, Risk, Safety/Work Safety, Source Code/Configuration Management (SCM), Staff Requirements, Strategic Planning, Team Player, Time Management, Training/Teaching, Travel Planning, Writing Skills

LOCATION

Murrieta, CA

POSTED

Today

Application Instructions

Why Join Our Team

At W. M. Lyles Co., a subsidiary of Lyles Construction Group, we take pride in our employee and client-centric culture. Our employees and customers are at the forefront of everything we do and how weoperate our business. Safety is our top priority, and we work hard to ensure everyone goes home to their loved ones each day.

We are looking for ambitious individuals to join our team, who are passionate about their performance and who will continue to execute and believe in our core valuesof:

Teamwork: We recognize our primary asset is our people. Mutual respect provides the foundation for our success.
Integrity: Our work is performed with high standards of service, quality, and integrity and because of this, we have had the privilege to lead some of the most innovative projects in California.
Commitment: We understand that lasting relationships are the lifeline of our business, so we pay personal attention to our clients by focusing on them as collaborative partners.

If you are looking for a company who will value you and provide you with great employee benefits, training and development opportunities, career growth and the opportunity to be a part of something bigger, then W. M. Lyles Co. is right for you!

Position Description

The Executive Assistant provides high-level strategic and administrative support to the CEO and executive team. This position operates as a trusted extensionof the CEO's office, ensuringeffective executive operations, clear communication, and consistent follow-through on organizational priorities. The Executive Assistant partners across all departments-including Operations, Preconstruction/Estimating, Project Management, Field Supervision, Safety, Finance/Accounting, HR, Equipment, and Business Development-to support coordination, reporting, and leadership rhythm while maintaining strict confidentiality and discretion.

Position Requirements

Essential duties and other responsibilities include, but are not limited to, the following:

Manage the CEO's calendar, priorities, and scheduling across internal teams, jobsites, clients, and industry events.
Prepare agendas, briefing materials, project summaries, key metrics, and talking points for executive meetings.
Draft, edit, and finalize executive communications including emails, memoranda, presentations, letters, and announcements.
Track executive action items and deadlines; follow up with department leaders to ensure timely completion.
Assist in compiling executive-level reports and dashboards, including project status updates, staffing needs, safety metrics, financial summaries, backlog reports, bid pipeline updates, and risk items.
Support scheduling and logistics for executive jobsite visits, leadership walk-throughs, and client meetings.
Maintain awareness of major project milestones including awards, notices to proceed, subcontract awards, major work phases, and project turnover dates.
Plan and coordinate executive meetings, including leadership staff meetings, project reviews, safety/quality reviews, and strategic planning sessions.
Prepare and distribute pre-reads and meeting materials in advance.
Take detailed meeting notes and convert discussions into clear action items with assigned owners and due dates.
Ensure meeting outcomes are documented and communicated appropriately.
Organize and maintain executive files, project documentation, and sensitive materials using consistent naming and version control practices.
Support preparation, routing, and tracking of executive-level documents such as contracts, change directives, NDAs, vendor agreements, and internal approvals.
Maintain strict confidentiality regarding personnel matters, financial information, client negotiations, and project-sensitive issues.
Serve as a professional point of contact for internal leaders, clients, vendors, partners, and community stakeholders.
Manage inbound communications with discretion and urgency while protecting executive focus.

Support executive-level events, including client functions, industry association activities, and internal leadership meetings.
Coordinate travel arrangements, expense reporting, and reimbursements; ensure accuracy and timely submission.
Support executive office procurement needs and special projects as assigned.
Maintain professionalism and composure during high activity project phases.

The requirements listed below are representative of the knowledge, skills, and abilities required for this position: Required Qualifications

5+ years of executive administrative support experience (construction, engineering, contracting, or similar environment strongly preferred).
Demonstratedability to handle highly confidential information with integrity and maturity.
Strong organizational skills with the ability to manage multiple priorities, shifting deadlines, and complex stakeholder schedules.
Excellent written and verbal communication skills; capable of producing executive-ready documents.
High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and document management tools (SharePoint or similar).
Ability to work independently, anticipate needs, and solve problems proactively.

Preferred Qualifications (Highly Valued)

Experience supporting executives in heavy civil, water/wastewater, industrial, or commercial construction.
Familiarity with construction workflows and terminology (e.g., RFIs, submittals, change orders, pay applications, schedules, bid calendars, procurement logs).
Understanding of jobsite culture, safety expectations, and field-to-office communication dynamics.

Certificates, Licenses, Registrations

A valid California Driver's License

Competencies:

Discretion & Trust: Handles sensitive information without exception.
Executive Presence: Professional, polished, and confident with all levels of leadership and external partners.
Operational Awareness: Understands how construction teams operate and what information matters most.
Follow-Through: Tracks details, close loops, and ensures accountability.
Adaptability: Thrives in a fast-paced environment with competing priorities.

Equal Opportunity Employer

The Company is an Affirmative Action and Equal Opportunity Employer/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters if you'd like to view a copy of the company's affirmative action plan or policy statement, please email HumanResources@lylessc.com. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail HumanResources@lylessc.com or call toll-free 559-441-1900.

This email and phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

Notice to Staffing Agencies

The Company will not accept unsolicited resumes from any source other than directly from candidates. Any unsolicited resumes sent to the Company, including via mailing address, fax machine, email, or directly to employees, will be considered the property of the Company. The Company will not pay any fee for placements resulting from unsolicited resumes. The Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.

Agencies must receive advance written approval from the Company's recruiting representative before submitting resumes, and only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. The Company will not pay fees to any Agency without such an agreement in place. Agency agreements must be in writing and signed by the Human Resources Representative or their designee; no other Company employee is authorized to enter into agreements regarding candidate placements on behalf of the Company. Please send any questions or concern to HumanResources@lylessc.com.

About the Company

Lyles Construction Group

Resume Resources

Free Resume Templates Free Resume Builder