Executive Assistant

Overview

As an Executive Assistant, you will play a key role in supporting executive leadership by ensuring the smooth coordination of daily administrative operations and special projects. This position is responsible for managing schedules, facilitating communication, and organizing events, all while maintaining a high level of professionalism, discretion, and attention to detail.

Responsibilities

Executive Assistant responsibilities include, but are not limited to:

• Coordinate daily administrative operations for executive offices
• Maintain office supply inventory and ensure timely replenishment
• Manage incoming and outgoing correspondence, including mail and packages
• Oversee office equipment functionality and arrange for repairs or servicing as needed
• Schedule meetings, appointments, and calendar activities for executives
• Prepare meeting materials, agendas, and supporting documentation
• Track, reconcile, and process office and executive-related expenses
• Collaborate with accounting or finance teams on expense inquiries and reporting
• Prepare and submit expense reports and purchase orders
• Serve as the primary point of contact for incoming calls, emails, and inquiries
• Draft, edit, and format reports, presentations, and business communications
• Plan and coordinate team member events, celebrations, and corporate functions
• Organize logistics for meetings, conferences, and special events, including venue, catering, and equipment
• Manage guest lists, invitations, and RSVP tracking
• Monitor event budgets and assist with post-event reporting and evaluations
• Arrange and coordinate business travel for executives
• Assist with prioritization of tasks and effective calendar management
• Provide additional administrative support during high-demand periods or team absences
• Other duties as assigned

• Previous experience in an administrative or executive support role required
• Valid driver's license with an acceptable driving record required
• Strong organizational and time management skills with the ability to multitask effectively
• Proficiency in standard office software and computer applications
• Ability to handle confidential information with discretion and professionalism
• Strong interpersonal skills with the ability to build relationships across all levels of the organization
• Professional demeanor with excellent customer service and communication skills
• Strong phone etiquette and the ability to manage and direct incoming communications
• Proven reliability, attention to detail, and commitment to quality work
• Responsibility, reliability, and honesty

• Medical and Dental insurance
• Supplemental insurance plans (ex. Vision, Life, etc...)
• Paid Time Off
• 401(k) retirement plan with company match
• Bereavement Leave
• Jury Duty Pay
• Employee Assistance Program
• David L. Brittain Scholarship Program
• Tuition Reimbursement
• Resort Accommodations Discount
• And more!