Executive Assistant

Aureate Development, a Tampa-based real estate platform, is dedicated to creating durable value and social return through mixed-use districts, education and health facilities, attainable housing, and catalytic infill projects across the Southeast. Our team manages every stage of development, from site selection and entitlement to delivery and long-term stewardship, aligning design, capital, and operations for impactful results.

As an Executive Assistant, you will play a critical role in supporting senior leadership and ensuring seamless daily operations. Your attention to detail and organizational skills will help drive efficiency and enable executives to focus on strategic priorities. 

• Manage complex executive calendar, scheduling priorities, and travel coordination. 
• Prepare and manage correspondence, reports, presentations, and briefing materials. 
• Support accreditation activities (e.g., COCA), including documentation, timelines, and site visit logistics. 
• Coordinate leadership meetings, committees, and executive-level events; prepare agendas and minutes. 
• Track deadlines, action items, and follow-up across institutional priorities. 
• Serve as primary liaison for internal and external stakeholders on behalf of the Dean. 
• Facilitate communication between the Dean and senior leadership, faculty, and partners. 
• Exercise independent judgment in managing sensitive, confidential, and high-priority matters. 
• Support strategic initiatives, special projects, and institutional priorities led by the Dean. 
• Maintain organized records, files, and documentation. (electronic and physical) 
• Assist with budget tracking, purchasing, and expense reconciliation for the Dean’s office. 
• Coordinate major events, board meetings, accreditation visits, and official functions. 
• Screen communications, prioritize inquiries, and route or resolve matters as appropriate. 
• Support preparation and submission of accreditation and institutional reports. (e.g., COCA/AOA, AACOM) 
• Oversee administrative workflows and ensure timely completion of assigned tasks. 

Requirements

• Experience supporting C-suite or senior executives as an Executive Assistant or in a similar role
• Experience managing complex executive calendars and scheduling meetings across multiple stakeholders
• Experience coordinating executive travel logistics, including flights, hotels, and itinerary changes
• Experience organizing meetings end-to-end, including agendas, invites, materials distribution, and follow-ups
• Experience with administrative operations such as contract routing, records management, and expense reporting
• Proficiency with Microsoft 365 (including Outlook), Google Workspace, Teams or Zoom, and document management tools
• Authorized to work in the United States

Benefits

• Experience supporting board or governance processes, including preparing board materials and managing board portals
• Bachelor’s degree or equivalent professional experience