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Executive Assistant

Ascension

Nashville, TN

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JOB DETAILS
SKILLS
Calendar Management, Data Quality, Documentation, Employee Assistance Plan, Equal Employment Opportunity (EEO), Executive Assistant Skills , Federal Laws and Regulations, Flexible Spending Accounts, Genetics, Health Plan, Healthcare, Leadership, Legal, Logistics, Medical Conditions, Military, Nonprofit, Prescription Drugs, State Laws and Regulations, Willing to Travel, eLearning
LOCATION
Nashville, TN
POSTED
4 days ago
Your future role at a glance

Location: Nashville, TN

Facility: Ascension Saint Thomas

Department: Executive Office

Schedule: Full-time | Day

Life at Ascension: Where purpose meetsopportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Benefits that help you thrive

  • Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
  • Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
  • Time to recharge: pro-rated paid time off (PTO) and holidays
  • Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
  • Emotional well-being: Employee Assistance Program , counseling and peer support, spiritual care and stress management resources
  • Family support: parental leave, adoption assistance and family benefits
  • Other benefits: optional legal and pet insurance, transportation savings and more
Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

How you'll make an impact in this role
  • Executive Support & Logistics: Provides high-level administrative partnership to the CCO, COO, and VP of Operational Excellence, managing complex calendars and travel to keep leadership focused on clinical and operational priorities.
  • Strategic Communication & Reporting: Develops high-impact presentations and communications that translate complex data into clear, actionable insights for stakeholders.
  • Meeting & Workflow Optimization: Manages the full lifecycle of meetings-from agenda setting to tracking action items-while streamlining office workflows and financial data as a proactive gatekeeper for productivity.
  • Information Governance: Oversees vital records and departmental documentation to ensure data integrity, compliance, and a reliable "source of truth" for the organization.
What minimum requirements you'll need

Education:

  • High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
    • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer participates in the Electronic Employment Verification Program. Please click here for more information.

Responsibilities
  • Executive Support & Logistics: Provides high-level administrative partnership to the CCO, COO, and VP of Operational Excellence, managing complex calendars and travel to keep leadership focused on clinical and operational priorities.
  • Strategic Communication & Reporting: Develops high-impact presentations and communications that translate complex data into clear, actionable insights for stakeholders.
  • Meeting & Workflow Optimization: Manages the full lifecycle of meetings-from agenda setting to tracking action items-while streamlining office workflows and financial data as a proactive gatekeeper for productivity.
  • Information Governance: Oversees vital records and departmental documentation to ensure data integrity, compliance, and a reliable "source of truth" for the organization.
Qualifications

Education:
  • High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
    • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

About the Company

A

Ascension

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