Executive Assistant - New Glenn

Blue Origin LLC

Seattle, WA

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JOB DETAILS

JOB TYPE

Full-time, Employee

SKILLS

Adobe Acrobat, Aerospace Engineering, Aerospace and Defense, Affirmative Action, Artificial Intelligence (AI), Astronautical Engineering, Avionics, Budget Management, Business Operations, CDL Driver's License, Communication Skills, Contingency Plans, Disability Accommodations, Embedded Systems, Establish Priorities, Event Management, Executive Assistant Skills , Federal Laws and Regulations, Follow Through, Genetics, Hazardous Materials/Substances, Heavy Lifting, Leadership, Legal, Logistics, Mail Processing, Manufacturing, Material Moving, Medical Records, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Military, Onboarding, Presentation/Verbal Skills, Problem Solving Skills, Regulations, Request for Information (RFI), Resource Management, Road Tests, Safety Compliance, Schedule Development, Startup, State Laws and Regulations, Team Lead/Manager, Technical Writing, Time Management, Travel Planning, Venture Capital, Wheel/Front-End Loader, Willing to Travel, Writing Skills

LOCATION

Seattle, WA

POSTED

30+ days ago

Application close date:
Applications will be accepted on an ongoing basis until the requisition is closed.

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role supports the development and operations of New Glenn, a single-configuration, heavy-lift orbital launch vehicle capable of routinely carrying people and payloads to low-Earth orbit, geostationary transfer orbit, cislunar, and beyond. Its first stage is fully reusable, and the vehicle was designed from the beginning to be human-capable.

Be the Force Behind the Flight

Our mission is bold: millions of people living and working in space. We believe that achieving this mission takes more than engineers and astronauts - it takes operational excellence, trust, and world-class executive support.

We're seeking an experienced, mission-driven Executive Assistant who thrives in complexity, anticipates what's needed before it's asked, and moves with discretion, urgency, and precision. Whether or not you come from aerospace, if you're a top-tier EA who feels called to be part of something bigger, this is your launchpad.

Why This Role Matters

This is not your typical administrative position. As Executive Assistant supporting both the VP of Strategy & Business Operations and the VP of New Glenn Avionics, you'll be embedded at the heart of decision-making - coordinating across engineering, safety, operations, and people teams to ensure our leaders stay focused, informed, and supported. Your impact will ripple across every mission milestone.

What You'll Do

In this role, you'll become an extension of our leadership team, trusted with sensitive information, complex logistics, and mission-critical communication. Your responsibilities will include:

Dual Executive Partnership

Serve as a thought partner and operational right hand to two senior executives with distinct but interconnected priorities
Balance competing demands and deadlines across both portfolios, ensuring each VP receives appropriate support
Maintain situational awareness of both leaders' priorities, anticipating needs and proactively managing shifting demands
Build trusted relationships across internal teams and external partners
Develop effective systems for triaging requests, information flow, and resource allocation between both executives

Calendar & Scheduling Excellence

Manage complex, high-volume calendars across time zones for both executives
Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
Act as gatekeeper and gateway - balancing access with focus time
Ensure efficient coordination between both VPs' calendars for critical joint meetings and decision points

Travel & Logistics

Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
Manage pre-travel briefing materials and ensure executives are always one step ahead
Submit timely, accurate expense reports aligned with internal policy
Coordinate travel schedules when both executives need to attend the same events or visits

Communication & Confidentiality

Draft, edit, and manage correspondence on behalf of senior leaders - maintaining tone, clarity, and context
Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
Handle confidential information and decisions with integrity and tact

Strategic Projects & Priorities

Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
Help translate big-picture priorities into actionable steps and ensure follow-through
Improve and evolve internal workflows, templates, and processes

Event Planning & Team Engagement

Plan and execute key internal events including team offsites, technical milestone celebrations, executive reviews, and all-hands meetings
Coordinate logistics, communications, guest management, and post-event follow-up
Develop and lead team morale initiatives - from recognition programs and surprise appreciation moments to inclusive team-building events
Partner with People/HR and site leadership to foster a culture of collaboration, inclusion, and mission-alignment
Track event budgets, success metrics, and feedback to continually improve future experiences

What You Bring

We're looking for a strong mix of experience, poise, and mission alignment:

5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
Experience supporting multiple executives simultaneously and balancing competing priorities
Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, Acrobat, and generative AI platform like Claude or ChatGPT
Strong communication skills: written, verbal, and contextual
Self-starter with strong prioritization skills and the ability to stay grounded under pressure
Ability to adapt to flexible hours and travel schedules with the ability to travel as needed

Bonus Points For

Experience supporting executives in aerospace, engineering, manufacturing, or regulated industries
Operational experience in environments with safety, compliance, or technical documentation
Comfort navigating ambiguity and evolving priorities
Advanced skills in leveraging AI tools to streamline executive workflows and communications
Experience supporting multiple executives with different working styles and focus areas

Compensation Range for:
WA applicants is $41.15 - $57.60

Other site ranges may differ

Culture Statement

Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S.as a refugee or granted asylum.

Background Check

Required for all positions: Blue's Standard Background Check

Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation

Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.

Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical

Benefits

Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.

Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.

Equal Employment Opportunity

Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws. For more information on "Know Your Rights," please see here.

Affirmative Action and Disability Accommodation

Applicants wishing to receive information on Blue Origin's Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us atEEOCompliance@blueorigin.com. Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.

California Applicant Privacy Notice

If you are a California resident, please reference the CA Applicant Privacy Notice here.

ITAR Requirements

To conform to U.S. Government commercial space technology export regulations, including the International Traffic in Arms Regulations (ITAR), 8 U.S.C. § 1324b(a)(3), applicants for employment at Blue Origin must be a U.S. citizen or national, lawfully admitted for permanent residence into the U.S. (i.e. current green card holder), or lawfully admitted as a refugee or granted asylum under 8 U.S.C. § 1157-1158. Learn more about the ITAR here.

Equal Employment Opportunity
Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws. For more information on “EEO Is the Law,” please see here and here.

Affirmative Action and Disability Accommodation
Applicants wishing to view a copy of Blue Origin’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at EEOCompliance@blueorigin.com.

About the Company

Blue Origin LLC

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