Executive Assistant

Executive Assistant

Location: New Rochelle, NY
Compensation: $60,000-$75,000
Work Modality: 100% Onsite

About the Company

Our client is a well-established nonprofit organization dedicated to serving the local community through educational and youth development programs. They are seeking an organized, proactive Executive Assistant to support their executive leadership team and help ensure the smooth day-to-day operation of the organization.

Why You'll Love This Opportunity

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• Join a mission-driven organization making a meaningful impact in the community
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• Collaborative and supportive leadership team
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• Opportunity to wear many hats and play a key role in daily operations
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• Stable organization with opportunities for professional growth
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Responsibilities

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• Provide administrative support to executive leadership, including calendar management, travel arrangements, expense reporting, meeting coordination, and correspondence
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• Serve as the primary point of contact for visitors, vendors, and incoming calls
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• Maintain office operations by managing supplies, mail distribution, office equipment, and vendor service contracts
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• Organize and maintain electronic files, shared folders, and important organizational documents
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• Prepare board meeting materials and assist with board administration
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• Support finance leadership with expense tracking, grant-related documentation, and light bookkeeping
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• Coordinate purchasing for office and facility needs, including office supplies, food and beverage orders, and petty cash management
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• Assist with facility rentals, special projects, event planning, and organizational mailings
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• Collaborate with departments across the organization to ensure deadlines and administrative processes are met
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• Perform additional administrative and operational duties as needed
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Qualifications

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• High school diploma required; Associate's or Bachelor's degree preferred
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• 3+ years of executive or administrative support experience
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• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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• Excellent written and verbal communication skills
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• Exceptional organizational skills with the ability to manage multiple priorities
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• Detail-oriented with strong problem-solving abilities
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• Professional demeanor with the ability to handle confidential information
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• Experience supporting multiple executives is a plus
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• Bilingual Spanish is preferred but not required
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• Experience with SharePoint or document management systems is a plus
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• Prior nonprofit experience is a plus
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