Primary Talent Partners has a new contract opening for an Executive Assistant to join a financial services company in New York, NY. This is a 5-month contract to start with the potential for extensions.
Pay:$25.00 - $30.00/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
An Administrative Assistant will make use of several application systems including:
ivalua – Supplies and IT Procurement.
My IT / SailPoint – Request management tool for IT application security activities.
Concur – Travel scheduling and expense reporting.
Tom Net and Clock Net – Staff attendance and work hours tracking.
UPS – Express mail labeling and postage.
Microsoft Outlook
Microsoft Office Suite with a strong focus on Excel and report management.
Tableau
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
Required Qualifications for Administrative Assistant Position:
Education and Experience : Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services . 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.
Technical Skills : Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.
Administrative Skills : Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks.
Exceptional communication and interpersonal skills : A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player.
Excellent organizational skills : Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.
Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism
Preferred:
Experience supporting C-suite level executives
Experience in corporate banking environment
Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com
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Numbers & Facts
Location
New York, NY
Salary
$25–$30 Per Hour
Skills
Administrative Managementunmatched
Administrative Skillsunmatched
Applications Securityunmatched
Banking Servicesunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Securityunmatched
Corporate Bankingunmatched
Detail Orientedunmatched
Editingunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Expense Reportsunmatched
Financial Servicesunmatched
IT Procurementunmatched
Interpersonal Skillsunmatched
Legalunmatched
Logisticsunmatched
Logistics Managementunmatched
Mail Processingunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Onboardingunmatched
Organizational Skillsunmatched
Project Developmentunmatched
Project Planningunmatched
Project/Program Managementunmatched
Purchasing/Procurementunmatched
Reimbursementunmatched
Reporting Skillsunmatched
Strategic Planningunmatched
Tableauunmatched
Team Buildingunmatched
Team Playerunmatched
Time Managementunmatched
WebExunmatched
Willing to Travelunmatched
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