Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$85,000–$100,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Business Development, Calendar Management, Communication Skills, Compensation and Benefits, Conflict Resolution, Consulting, Continuous Improvement, Customer Relations, Customer Relationship Management (CRM), Data Management, Documentation Format, Executive Assistant Skills , Follow Through, Fortune 500 Customers, Legal, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Regulations, Reimbursement, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
1 day ago
Our client is seeking a polished, highly organized Executive Assistant to support senior Partners across multiple offices within a global consulting environment. This is a high‑volume, client‑facing role requiring strong judgment, proactive calendar management, and comfort operating in a fast‑paced, professional setting. The position supports Partners in both New York and Atlanta and will eventually expand to support a third Partner. Hours are 8:30am-5:30pm with occasional overtime, and the role follows a hybrid schedule with 3-4 days onsite (Tuesday is a core in‑office day).
Key Responsibilities:
- Provide executive‑level administrative support to multiple Partners across offices
- Manage complex, high‑volume calendars (approximately 50 meetings per week), including proactive conflict resolution and gatekeeping
- Coordinate domestic and international travel, preparing detailed itineraries and logistics
- Draft and send formal correspondence on behalf of Partners with a professional, client‑ready tone
- Serve as a point of contact for clients, maintaining confidentiality and discretion
- Assist with expense processing and administrative follow‑through
- Support ad hoc Partner‑led projects, including PowerPoint preparation, Excel work, and document formatting
- Assist with business development support such as monitoring CRM data and pipelines
- Collaborate closely with other Executive Assistants to ensure coverage and consistency
- Participate in monthly admin meetings and provide backup support when colleagues are out
Qualifications:
- 5+ years of Executive Assistant experience in a corporate, mid‑to‑large firm environment
- Demonstrated experience supporting multiple executives, ideally at Partner or C‑suite level
- Strong calendar management skills with the ability to anticipate issues before they arise
- Excellent written and verbal communication skills with a formal, professional style
- Highly organized, proactive, and comfortable handling ambiguity
- Strong judgment and discretion when managing sensitive information
- Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $85K-$100K base salary + discretionary bonus
- PTO package
- 401(k) with employer match
- Health insurance and comprehensive benefits package
- Annual global firm meeting trip for permanent employees
- Business‑casual dress code (jeans and sneakers acceptable)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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