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Executive Assistant

Contemporary Staffing

New York, NY

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JOB DETAILS
SALARY
SKILLS
Accounting, Administrative Skills, Business Operations, CSS (Cascading Style Sheet), Calendar Management, Call Centers, Communication Skills, Cross-Functional, Documentation, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Tracking, Facilities Management, Finance, Human Resources, Information Technology & Information Systems, Leadership, Logistics, Maintain Compliance, Marketing, Microsoft Office, Microsoft Outlook, Onboarding, Operational Support, Order Supplies, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Reconciliation, Recruiting/Staffing Agency, Sales, Schedule Development, Space Operations, Strategic Planning, Travel Planning, Workforce Management, Writing Skills
LOCATION
New York, NY
POSTED
1 day ago
Job Title: Executive Assistant
Job Overview:
Contemporary Staffing Solutions is seeking an Executive Assistant to join our client to support senior leadership through high level administrative partnership and operational coordination. This role plays a critical part in enabling efficient decision making by managing complex schedules, communications, and priorities in a fast paced onsite environment. The Executive Assistant will serve as a trusted point of contact while handling sensitive information with discretion and professionalism. This is a permanent, onsite opportunity based in New York, NY.
Compensation:
Up to $130,000 per year
Work Schedule:
Monday through Friday, normal business hours
Key Responsibilities of the Executive Assistant:
  • Provide comprehensive executive support by managing complex calendars, coordinating meetings, and proactively resolving scheduling conflicts with minimal oversight
  • Prepare, organize, and distribute meeting materials, conference details, and virtual meeting logistics while ensuring accuracy and timeliness
  • Manage travel planning and logistics including flights, lodging, transportation, and required documentation such as passports and visas
  • Oversee expense management through Concur by reviewing submissions, reconciling monthly expenses, and ensuring policy compliance
  • Support department operations by managing space and facilities needs, coordinating onboarding logistics, ordering supplies, greeting visitors, and driving process improvements and ad hoc projects to completion
Qualifications and Skills for the Executive Assistant:
  • Five or more years of experience supporting senior executives in a fast paced professional environment
  • Advanced proficiency with Microsoft Outlook and strong overall Microsoft Office skills
  • Excellent written and verbal communication skills with the ability to prioritize, anticipate needs, and exercise sound judgment
  • Demonstrated professionalism, discretion, and ability to handle confidential and privileged information
  • Bachelor's degree preferred or equivalent combination of education and relevant experience, with willingness to work onsite five days per week and travel occasionally for offsites
Why Join Us?
This role offers hands on exposure to senior leadership and the opportunity to contribute directly to day to day business operations. You will collaborate closely with cross functional teams while gaining insight into strategic initiatives and executive decision making. It is an excellent opportunity for an experienced Executive Assistant seeking a stable, onsite role with meaningful responsibility and impact.
About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp to hire, and direct hire staffing solutions. With decades of experience, we've grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting and Finance, Call Center and Office Support, Human Resources, Sales and Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting

About the Company

C

Contemporary Staffing

Come be a part of our dynamic team! Our fast paced branch has acquired two NFL Clients in the past year and we are looking for someone to direct our Scheduling Department through these exciting times as we have Major Stadium Events to coordinate and schedule each and every remaining weekend of the year with 2018 slated to be just as active.
COMPANY SIZE
10,000 employees or more
INDUSTRY
Security and Surveillance
WEBSITE
http://www.csc-usa.com

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