Executive Assistant

A Global Media Company in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support one C-level Executive and the Head of Investor Relations. Candidates must have a minimum of 5-10+ years of applicable high-level executive administrative experience working at a recognizable company and a Bachelor's degree is required/strongly preferred. They also must have solid tenure (no jumpy resumes)! Ideal candidates should be incredibly polished and professional, eager, proactive, detail-oriented, organized, and possess a high degree of emotional intelligence. This is an exciting opportunity for a motivated and highly organized individual looking to break into creative and/or work in a collaborative, fast-paced environment at an extremely reputable firm!

• Salary depends on experience (90-120k base), plus paid overtime (approx. 8-10 hours per month; no bonus). Comprehensive benefits!
  
• Hours are 9:00am-5:00pm or 8:30am-5:30pm, with a lunch break. Hybrid work schedule (4 days in office / 1 day remote, with flexibility to work in the office on Friday once a month - the EAs have a rotational schedule on Fridays).

• Provide high-level executive administrative support to one C-level Executive and the Head of Investor Relations to ensure optimal workflow, efficiency, and time management.
  
• Strategically coordinate and prioritize complex schedules with various internal and external partners, always anticipating next steps.
  
• Apply the utmost discretion to sensitive and confidential company and personal information that others may not be privy to.
  
• Manage calendars and daily workflows, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time.
  
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
  
• Organize, synthesize, and prioritize large volumes of information.
  
• Communicate with other executives and the general staff and coordinate logistics for high-level meetings, both internally and externally.
  
• Coordinate complex international and domestic travel arrangements, both business and personal, including developing detailed itineraries and agendas, booking transportation, and arranging lodging.
  
• Answer telephone calls, respond to email requests, and draft written correspondence.
  
• Work independently and within a team on ad hoc projects.
  
• Respond to queries from management and other team members quickly, clearly, and courteously.
  
• Reflect the company culture when conducting activities.
  
• Manage requests for executive's time and attention to internal and external matters while ensuring key issues and concerns are effectively addressed.
  
• Create and maintain filing systems (i.e., contacts, monthly calendar), both electronic and paper.
  
• Assist with various ad hoc duties related to household and family management.

• Minimum of 5-10+ years' experience in an administrative role supporting senior-level management.
  
• Bachelor's degree is required.
  
• Experience working under pressure and managing multiple, competing tasks and priorities.
  
• Superior organizational skills; detail oriented.
  
• Excellent oral, written communication, and presentation skills.
  
• Ability to draft, proofread, and edit documents for spelling, grammar, and punctuation.
  
• Demonstrate the highest level of maturity, professionalism, and judgment.
  
• Must have knowledge of a variety of computer software applications, including Google and MS Office, Word, Excel, and PowerPoint.
  
• Experience using Concur for expense reporting is a plus.
  
• Ability to manage calendars and make travel arrangements using a company travel agency.
  
• High degree of personal and professional integrity and the ability to work with sensitive or confidential information.
  
• Agile mindset - with the ability to successfully manage competing priorities.
  
• Demonstrated capacity for self-reflection and ability to take initiative.
  
• Actively participate and collaborate with others on team and across the company for the achievement of business goals.
  
• Clearly convey and accurately receive information by a variety of methods and in various situations.
  
• Build rapport with all kinds of people inside and outside the organization.
  
• Ability to prioritize, quickly pivot, and exercise excellent time-management skills.
  
• Must be willing and eager to learn team objectives and functions to help streamline processes.
  
• Must have the ability to think ahead and to work well under pressure.
  
• Must be a team player with a high level of initiative and willingness to take ownership of tasks and issues and follow up to ensure that they are successfully brought to completion.
  
• Must be able to support a global team and be available outside normal work hours.