Executive Assistant

Our client is looking to fill the role of Executive Assistant. With minimal direction, the Executive Assistant (EA) provides high-level administrative support to the President & CEO and assists other executive assistants on the 12th floor as needed. The EA works closely with the President & CEO'sExecutive Assistant to coordinate and manage a wide range of administrative responsibilities, including expense reports, travel arrangements, phone coverage, scheduling, and other operational support as needed. The EA must consistently demonstrate professionalism, sound judgment, discretion, and confidentiality in handling sensitive internal and external matters, including interactions with VIPs, guests, patrons, employees, and other key stakeholders. The ideal candidate is polished, proactive, high-energy, results-oriented, and exceptionally organized, with outstanding written and verbal communication skills and a strong commitment to providing the highest level of service.

• Pay rate: $35-40 per hour

• Positively represents executives and the organization at all times and follows organizational policies and procedures
• Completes monthly expense reports
• Arranges travel for executives and guests
• Answers and screens telephone calls and visitors, with a high-level touch and professionalism, tactfully handling inquiries and referring to appropriate party, as needed
• Serves as an ambassador by actively sharing social media content to amplify organizational reach and engagement
• Handles special projects and other administrative functions as assigned

• Highly organized with proven ability to meet deadlines and budgets.
• Strong team player who collaborates well with others
• Ability to take ownership of all tasks and manage simultaneously
• Strong verbal communication and good business writing skills
• Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills
• Ability to handle and prioritize multiple tasks while maintaining attention to detail
• Resourcefulness, creativity, and strong problem-solving and research skills
• Bachelor's degree
• 1-2 years of administrative experience in a fast-paced environment
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
• Excellent communication skills, written and verbal
• An independent thinker who is very detail oriented with excellent organizational skills
• A high energy team player who is proactive with great initiative
• Ability to perform thorough research to compile information and generate reports
• Proficient in MS Word, Excel, PowerPoint, and SharePoint. Knowledge of ticketing software, especially Universe a plus
• Entrepreneurial spirit; excited about the future of media
• Strong work ethic with preference for in-person collaboration in a high-energy office environment
• Able to work flexible hours and overtime (nights, weekends and holidays, if needed)
• Bilingual fluency in Spanish a plus