Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$119,000–$120,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Capital Markets, Communication Skills, Compensation and Benefits, Continuous Improvement, Employee Assistance Plan, Establish Priorities, Executive Assistant Skills , Expense Reports, Financial Services, Fortune 500 Customers, Health Plan, Healthcare, Legal, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Onboarding, Organizational Skills, Presentation/Verbal Skills, Regulations, Team Player, Time Management, Tuition Reimbursement, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
1 day ago
Our client is seeking a high‑energy, highly capable Executive Assistant to support the Head of a fast‑paced Capital Markets group within a large financial services organization. The environment is extremely dynamic, with constant changes, time‑sensitive requests, and a strong emphasis on teamwork. Hours are typically 8:30/9:00am-5:30/6:00pm with flexibility for overtime as needed, and the role follows a hybrid schedule with four days onsite.
Key Responsibilities:
- Provide executive‑level administrative support primarily to the Head of the Capital Markets group
- Manage high‑volume, constantly shifting calendars with strong prioritization and judgment
- Coordinate domestic and international travel, including itineraries and last‑minute changes
- Process expense reports accurately and on time
- Support interview coordination and onboarding logistics for new team members
- Serve as a reliable, professional point of contact for internal and external stakeholders
- Assist with inbound and outbound requests, routing appropriately and following through
- Partner closely with other Executive Assistants to ensure seamless coverage and communication
Qualifications:
- 3+ years of Executive Assistant experience
- Background in financial services preferred; open to adjacent, fast‑paced professional environments
- Confident, outgoing, and comfortable operating in an extremely fast‑moving setting
- Strong organizational and time‑management skills
- Ability to manage constant priority shifts without getting flustered
- Team‑oriented mindset with a "no job too big or too small" attitude
- Strong written and verbal communication skills
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Compensation/Benefits:
- Up to $120K base salary + paid overtime + discretionary bonus
- Company‑paid healthcare (multiple medical plan options; employee contribution required)
- Fertility, adoption, and surrogacy benefits
- Employee and family assistance programs
- Tuition reimbursement
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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