Executive Assistant

Hire Solutions

New York, NY

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JOB DETAILS

SALARY

$70,000–$120,000 Per Year

SKILLS

Administrative Skills, Billing, Board Meeting, C-Level Management, Calendar Management, Communication Skills, Data Analysis, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Flight Planning, Head of Finance, Healthcare, Leadership, Logistics, Medical Billing, Medical Office Administration, Medicine, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Policy Implementation, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Systems Maintenance, Team Player, Time Management, Travel Planning, Writing Skills

LOCATION

New York, NY

POSTED

2 days ago

C-Suite Executive Assistant

$70-120K Depending on experience
Full-Time Position
About Us

Our rapidly growing healthcare organization is seeking a highly skilled and experienced C-Suite Executive Assistant to provide comprehensive support to our executive leadership team. This role is critical in ensuring the smooth operation of our executive offices and facilitating effective communication and decision-making at the highest levels of our organization.
Job Overview

As the C-Suite Executive Assistant, you will be responsible for providing high-level administrative support to our C-level executives, including the CEO, CFO, and COO. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have a strong background in medical billing, demonstrating efficiency and problem-solving skills in their approach to work.

Key Responsibilities

Manage complex calendars and schedule meetings for C-level executives, ensuring efficient use of their time and resolving conflicts as they arise
Coordinate and arrange travel plans, including flights, accommodations, and itineraries for executives
Prepare and edit correspondence, presentations, and reports for executive-level communication
Act as a liaison between executives and internal departments, external partners, and clients
Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents
Handle confidential and sensitive information with the utmost discretion
Assist in the preparation of board meetings, including compiling materials, coordinating logistics, and taking minutes
Manage expense reports and process invoices for the executive team
Provide support in medical billing processes, including reviewing and analyzing billing data, identifying discrepancies, and recommending solutions
Assist in the development and implementation of office policies and procedures to improve efficiency
Coordinate and oversee special projects as assigned by the executive team
Serve as a point of contact for internal and external stakeholders, managing communication flow and prioritizing requests
Anticipate the needs of executives and proactively offer solutions to potential issues

Qualifications

Minimum of 2 years of office experience as an preferably as an executive assistant in a healthcare or medical setting
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational and time management abilities
Ability to maintain confidentiality and exercise discretion
Exceptional problem-solving skills and attention to detail
Ability to work independently and as part of a team
Highly energetic and able to work in fast paced environments

About the Company

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