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Executive Assistant

Hired by Matrix

New York, NY

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JOB DETAILS
SALARY
$40–$40 Per Hour
SKILLS
Automotive Repair and Maintenance, Bank Management, Calendar Management, Car Rentals, Catering Services, Communication Skills, Conference Management, Detail Oriented, Executive Assistant Skills , Executive Recruiting, Fax Machines, Global Financial Markets, Internet Research, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Regulatory Compliance, Systems Maintenance, Team Player, Telephone Skills, Time Management, Trading/Stockbroking, Travel Planning, Videoconferencing
LOCATION
New York, NY
POSTED
12 days ago
At-a-Glance:
Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

Position Type:
  • Contract
  • Onsite
Required
  • College Degree Preferred or Relative Corporate Experience preferred
  • Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
  • Other helpful applications include Excel, PowerPoint, internet and research tools
  • Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
  • Strong communication, judgment, and problem-solving skills
  • Strong attention to detail as well as solid organization/time management skills
  • Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
  • Able to work in a fast-paced environment and handle multiple tasks concurrently
  • Flexible with coverage responsibilities and teams.
  • Experience working on trading floor and supporting multiple groups is a plus!!
Responsibilities:
  • Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed
  • Light to moderate client contact
  • Calendar maintenance for meetings and/or conference calls
  • Coordinate related conference rooms including any catering, audio/videoconference set up
  • Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up to date, retrieve appropriate approvals for travel
  • Prepare all itineraries
  • Prepare and submit all expense reports on a timely basis
  • Type correspondence, memos and presentations
  • Prepare presentation books and meeting materials, copy, collate, bind
  • Maintain filing system, correspondence, documents
  • Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
  • Retrieve research or other necessary materials from intra/internet
  • Send and retrieve digital and inbound faxes
  • Distribute mail, arrange messengers and overnight package services
  • Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
  • Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work area
Get in Touch:
We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Simran at (551) 277-4514 to learn more.
 
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About the Company

H

Hired by Matrix

We believe in putting people together for the right reasons. Getting you a great job that makes you feel fulfilled in your career. Finding the perfect candidate to help you achieve business success. Whether you are looking for the best candidate for your company or searching for your next career move, we are dedicated to making sure you thrive. We take your needs personally and have a variety of services to ensure you reach your goals. We listen to the needs of our clients and candidates and then thoughtfully match the right person with the right job. When people come together doing what they love success is guaranteed and partnerships last.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
http://www.hiredbymatrix.com

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